Associate General Manager - Project Procurement

Job Purpose
To lead the finalization, management and administration of project contracts so that the overall objective of project execution / completion within the required costs / timelines is achieved.
To review, improve and ensure the efficiency and effectiveness of all the procurement activities for various OPEX/CAPEX requirements related to business for a smooth operations.ORGANISATION CHART
Key Accountabilities
Accountabilities
Key Performance IndicatorsHandling all Procurement & Contracting Activities related to Opex/Capex requirements for business departments.Timely issue of Purchase orders / Work Orders/ Contracts as per the requirement of the stakeholders.Vendor Development & Vendor Management including Vendor Evaluation on regular basisNumber of New Vendors developed , Vendor Performance Evaluation & FeedbackLead New Initiatives including Strategic ProcurementLead initiatives like CIP/KAIZEN/BLIP etc.,Maintaining compliance documents and essential internal controls surrounding, Management Approvals, Audit requirements, Vendor Selection, Competitive Bid Process, Vendor Development, Management/Monitoring, etc.100% Compliance with the DOP / MAG / Statutory complianceLead team of Buyers focused on different type of Procurement activities for the operational/Maintenance related (opex/capex) requirements for IGI Airport.Ongoing development of Team members by providing opportunities to handle various opex/capex/Import/HSS requirements.Price Negotiation with Vendors and achieve cost optimization through initiative for Value for Money (Reverse auction, Fact based negotiation, Split orders, etc.)Cost SavingsSupport to generate MIS for Senior ManagementMonthly / Fortnightly MISSupporting the User Departments for any issues related to Contract administration for ongoing works.Resolution of Issues post award of ContractsGuiding team members through the entire Import Order process, Incoterms, LC opening and documentation.Timely Opening of LC, Customs Clearance and Import DocumentationGuiding team members for preparing the internal cost estimates, Negotiation strategy, Management Approval notes and Audit compliance documentsDevelopment of Internal Estimates
Responsible for the Procurement of Spares from OEMs for various critical Electrical & Mechanical applications installed at the Airside and Passenger Terminal BuildingTimely delivery of Spares
Ensuring all Procurement through SAP including systems & procedures set by the companySAP Purchase Orders/ Request for QuotationEXTERNAL INTERACTIONS
Vendors/Suppliers/Contractors; Clarifications, Negotiations, Problem solvingConsultants; on improvement plans, New Projects etc.,Auditors; for complianceOriginal Equipment manufacturers; Price Discovery/New Developments etc.,
INTERNAL INTERACTIONS
Interact with Department Heads on a regular basis to:1.
Finalise the Department Procurement Plan2.
Find/suggest solutions to the problems/issues related to Procurement & Contracts3.
Understand & address their needsInteractions with colleagues/ peers in the business and corporate
FINANCIAL DIMENSIONS
Total Procurement Value
80-100 Crore per annumOTHER DIMENSIONS
Total No. Of Purchase Orders
500+
Purchase Order per annumLead a team of at least
4-5 Sub-ordinatesEDUCATION QUALIFICATIONS
Engineering degree in Civil/ Mechanical / Electrical with post graduate diploma in Business Management /MBARELEVANT EXPERIENCE
12- 16 years of
total years of experience with at least 3-4 years’ experience in leading the team of Buyers in a Project and Operations DomainCOMPETENCIES
Communication: Ability to listen, interpret, simplify complex concepts, thoughts & ideas in verbal / non verbal form. | InterviewPolicy & Process ExcellenceContracts & PolicyOperations ProcurementExecution and Operational Excellence: Ability and desire to execute with attention to detail, speed, accuracy and consistency | InterviewPersonal Effectiveness: Demonstrating responsibility & reliability through actions to manage critical and challenging situations. | InterviewProblem Solving: Ability to identify solutions exploring different options in gathered information. | InterviewManaging Performance: Effectively monitors and measures performance. Develops people and drive results. | InterviewBusiness Insight: Ability to understand the implications of Business decisions and strive to enhance organizational performance. | InterviewTeam Leadership, Teamwork & Interpersonal Influence: Capability to develop & converge individual potential to execute team objectives. Effectively intermingle and relate with individuals in a positive manner. | InterviewDecision Making: Ability to systematically think through a problem and its component parts, garner relevant information and not taking things at face value. | InterviewProblem Solving & Analytical ThinkingStrategic OrientationCapability BuildingEntrepreneurshipSocial AwarenessPersonal EffectivenessNetworkingStakeholder FocusTeamwork & Interpersonal influenceExecution & ResultsPlanning & Decision MakingInnovationManaging Change and ambiguity by creating Win-WinDetermination(Contextual and Flexible)Learning AbilityMaking & Navigating proposalsScanning, Networking & External orientation