Executive Assistant To Director

Role & responsibilities

• Provide executive and administrative support to the Managing Director and Director, including calendar management, meeting scheduling, travel arrangements and daily priority coordination.
• Prepare management reports, MIS reports, presentations, meeting agendas, minutes of meetings and follow-up action trackers.
• Assist in financial data compilation, expense tracking, business performance analysis and preparation of management review reports.
• Support the development, documentation and implementation of SOPs, policies, workflows and internal processes.
• Identify process gaps, coordinate with cross-functional departments and assist in process improvement and optimization initiatives.
• Track key assignments, deadlines, deliverables and decisions taken during management meetings to ensure timely execution.
• Coordinate with internal departments, external stakeholders, vendors and business associates on behalf of senior management.
• Maintain confidential records, business documents, correspondence and management information with a high degree of discretion.
• Conduct basic research, prepare summaries and presentations, and support special projects and strategic initiatives assigned by the MD and Director.
• Monitor pending tasks and provide regular status updates to management.
• Ensure effective communication and coordination between senior management and relevant departments.
• Handle other executive support and business coordination responsibilities as assigned.

Preferred candidate profile

• Graduate in Business Administration, Commerce, Management or a related discipline. MBA candidates will be preferred.
• Freshers and candidates with 0 to 3 years of relevant experience may apply.
• Strong proficiency in MS Excel, PowerPoint, Word and professional email communication.
• Good analytical skills with the ability to compile data, prepare MIS reports and present information in a structured manner.
• Basic understanding of financial reports, business operations, SOP documentation and process improvement will be an advantage.
• Excellent verbal and written communication skills, with strong coordination and follow-up abilities.
• Well-organized, detail-oriented, proactive and capable of managing multiple assignments simultaneously.
• High standards of professionalism, integrity and confidentiality while handling sensitive management information.
• Ability to work directly with senior leadership and coordinate effectively with different departments.
• Candidates with a strong learning attitude, problem-solving ability and an interest in business operations and management processes will be preferred.

Preferred Candidate Attributes

• Professional communication, analytical thinking, discretion, ownership, attention to detail and a solution-oriented approach.