Analyst - Administration & Office Management

Role : Analyst - Office Management & Administration

Location : Hinjewadi, Pune

Mode of Working : 5 days from office

Shift : UK Shift(1-10pm)

Office Management & Reception

• Handling reception duties: Including managing incoming/outgoing calls, greeting and directing visitors, and coordinating candidate interviews.
• Managing visitor & Vendor's entry and exit processes: Ensuring security protocols are followed.(Main gate entry information, register entry, Visitor & Employees access etc)
• Office rounds for Housekeeping, Pantry operations, maintenance & upkeep: Managing Third Party Facility team , supervision on the quality of work, following AMC schedule for visits, reporting and following up on necessary repairs and general office upkeep.
• Managing the first aid box and ensuring its contents are always stocked and up-to-date .
• Courier management of documents, hardware , including logging, dispatching, and tracking all inbound and outbound shipments with security teams assistance
• Overseeing stationery and Pantry stock, including managing inventory and recording daily utilization entries
• Coordinating boardroom and meeting room bookings, managing schedules and ensuring rooms are set up as required.
• Handing over welcome kits to new hires in the Pune office as per new joiners details provided by HR team.

Coordination & Tracking

• Coordination with Embassy BMS for facility management requirements such as car parking, Guests and vendor entries.
• Attendance tracking for security, Pantry and housekeeping manpower, along with regular employees physical attendance tracking .
• Liaising with the Mumbai Office to support local execution of centrally managed critical operations.
• Uber activations for female employees
• Biometric enrollment for new joiners
• Full and Final settlement (F&F) process for exits
• Medical insurance administration
• Annual Maintenance Contract Renewals
• Stay & Car hire bookings
• Ordering of Pantry, stationery & Housekeeping materials.

Required Skills :

• Proven experience in an administrative or office management role, preferably in a corporate environment (at least 2 years)
• Good communication and interpersonal skills (verbal and written).
• Strong organizational and time-management abilities. multitasker.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• A proactive attitude
• Male candidates preferred