Secretary To Chief Managing Director

: Secretary to CMD

Reporting To: CMD Office

Location: Jaipur

Company- HG Infra Engineering Ltd.

Role Purpose

To provide efficient executive support to the Chairman & Managing Director by managing communications, schedules, meetings, and follow-ups, while ensuring professional representation of the CMD office and maintaining strong relationships with internal and external stakeholders.

Key Responsibilities

• Manage the CMD's calendar, meetings, and daily priorities with effective time optimization.
• Draft, review, and send professional communications on behalf of the CMD to internal teams, Board members, investors, regulators, and external stakeholders.
• Act as a key liaison, maintaining strong working relationships with senior leadership and external partners.
• Coordinate and document meetings; prepare agendas, record MoMs, track action points, and ensure timely closure.
• Prepare concise MIS reports, executive summaries, and presentations for CMD review.
• Ensure effective follow-ups on CMD directives, strategic initiatives, and cross-functional commitments.
• Plan and manage domestic and international travel, including itineraries, logistics, and expense coordination.
• Handle confidential information with discretion and uphold governance standards applicable to a listed organization.
• Support Board and leadership reviews through structured documentation and coordination.

Key Skills & Competencies

• Excellent written and verbal communication skills with professional executive presence.
• Strong relationship management and stakeholder coordination capabilities.
• High proficiency in MS Office and digital communication tools.
• Strong organizational skills, attention to detail, and follow-through.
• Ability to operate in a fast-paced, high-pressure executive environment with confidentiality and integrity.

Qualification & Experience

• Graduate / Postgraduate (MBA preferred).
• 8-12 years experience as Executive Assistant / Secretary to CMD, MD, or CXO level, preferably in a listed organization.