Halma - Lead - Indirect Procurement & Vendor Operations

Job description:

Job Responsibilities:
- Manage vendor relationships, including evaluation and onboarding.
- Negotiate indirect purchases and recommend suitable products and services.
- Create purchase orders in the ERP system.
- Coordinate with vendors and service providers for timely deliveries.
- Validate vendor invoices and process payments.
- Collaborate with the finance team to ensure prompt vendor payments.
- Make online purchases through various portals and track deliveries.
- Oversee pantry management and consumables.
- Maintain vendor contracts and agreements, ensuring timely renewals.

- Support the HR team in purchasing for events.
- Manage stocks and inventory of housekeeping and consumables.
- Order meal passes and gift vouchers for employees.
- Ensure visitor management and extend hospitality.
- Prepare monthly MIS reports and maintain trackers.
- Ensure compliance with procedures and processes.
Critical Success Factors:
- Demonstrate high accuracy, attention to detail, execution, and coordination.
- Be flexible and responsive to requirements and urgencies.
- Effectively manage priorities, deadlines, and procurement issues.
- Anticipate purchase requirements and provide suitable solutions.
- Possess 4-6 years of experience in indirect procurement/purchases.
- Hands-on experience with ERP systems.
- Interaction with various suppliers/vendors/service providers and negotiation skills.
- Coordination with departments across the organization.
- Experience in administrative works and events coordination.
- Excellent written and verbal communication skills.
- Proficiency in MS Office, Excel, and ERP systems.
- Cost-sensitive and strong negotiation skills.
- Ability to work under pressure and meet deadlines.
- Vendor management and problem-solving skills.
- Communication and interpersonal skills.
- Proactive and adaptable approach.
- Time management and attention to detail.
- Customer service mindset