Halma - Lead - Indirect Procurement & Vendor Operations

Lead - Indirect Procurement & Vendor Operations
- Manage vendor relationships: Evaluate and onboard vendors, ensuring high-quality products and services.
- Negotiate indirect purchases: Recommend suitable products and services, achieving the best possible value for the company.
- Create purchase orders: Effectively utilize the ERP system to manage procurement processes.
- Coordinate deliveries: Collaborate with vendors and service providers to ensure timely and efficient delivery of goods and services.
- Validate invoices and process payments: Accurately review vendor invoices and ensure prompt payment processing.
- Collaborate with finance: Work closely with the finance team to ensure seamless vendor payments and maintain financial integrity.

- Make online purchases: Utilize various portals to procure necessary items, tracking deliveries efficiently.
- Oversee pantry management: Effectively manage consumables, ensuring a well-stocked environment.
- Maintain vendor contracts: Ensure timely renewals and updates to vendor agreements, safeguarding the company's interests.
- Support events purchasing: Assist the HR team in procuring necessary items for events.
- Manage inventory and stocks: Monitor and control housekeeping and consumable stock levels, minimizing waste and excess.
- Order employee benefits: Arrange for meal passes and gift vouchers for employees, promoting a positive work environment.
- Ensure visitor management: Coordinate hospitality services for visitors, reflecting positively on the company.

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- Prepare reports and trackers: Generate monthly MIS reports and maintain accurate trackers, enabling data-driven decision-making.
- Maintain compliance: Adhere to established procedures and processes, upholding the company's standards.
Critical Success Factors:
- Demonstrate accuracy and attention to detail: Execute tasks with precision, ensuring high-quality results.
- Show flexibility and responsiveness: Adapt to changing requirements and urgencies, prioritizing tasks effectively.
- Effectively coordinate procurement issues, meeting critical deadlines.
- Anticipate purchase requirements: Proactively identify needs, providing suitable solutions to support the business.
- Possess relevant experience and skills: Bring 8-9 years of indirect procurement/purchases experience, accompanied by hands-on ERP system expertise.
- Negotiation and coordination skills: Develop strong relationships with suppliers/vendors/service providers, utilizing negotiation skills to achieve optimal outcomes.
- Communication and interpersonal skills: Possess excellent written and verbal communication skills, fostering effective collaboration across departments.
- Cost sensitivity and negotiation skills: Demonstrate cost-awareness, leveraging negotiation skills to secure the best possible deals.
- Ability to work under pressure: Meet deadlines while maintaining a proactive and adaptable approach, ensuring exceptional results.
- Vendor management and problem-solving skills: Effectively manage vendor relationships, resolving issues promptly and professionally.
- Customer service mindset: Prioritize customer satisfaction, consistently delivering high-quality service.