Junior Executive PMO

THE ROLE

We are looking for a detail-oriented Junior PMO Assistant to support our FIS 3 Engineering Delivery team / Transformation Office. This role is ideal for an organized professional who excels at meeting coordination, data management, and administrative support within a project management environment. The role provides an opportunity to contribute directly to the success of engineering delivery projects by ensuring smooth coordination, accurate reporting, and consistent administrative processes.

Key Responsibilities:

• Meeting Management: Prepare, organize, and coordinate meetings including agenda creation, scheduling, and follow-up documentation
• Budget Tracking: Monitor project budgets using Excel, maintain financial records and prepare budget reports
• KPI Tracking: Collect, analyze, and report on key performance indicators across engineering delivery projects
• Excel Management: Create and maintain complex spreadsheets, dashboards, and data analysis files
• FIS 3 Engineering Delivery Support: Provide direct assistance to engineering delivery teams with administrative and coordination tasks
• Documentation: Maintain project documentation, status reports, and meeting minutes
• Data Management: Ensure accuracy and consistency of project data across various tracking systems
• Administrative Support: Handle day-to-day PMO administrative tasks and stakeholder communication

• MS Office Skills: Advanced MS Office skills, especially in Microsoft Excel including formulas, pivot tables, charts, and data analysis
• Meeting Organization: Strong experience in coordinating and preparing meetings effectively
• Budget Management: Understanding of budget tracking principles and financial reporting
• Communication Skills: Good English (verbal and written communication) skills
• Organizational Skills: Ability to manage multiple tasks and priorities simultaneously

• 1-3 years of experience in PMO, project coordination, or similar administrative roles
• First experiences with project management principles and methodologies
• Experience with engineering or technical project environments
• Familiarity with KPI development and tracking
• Proficiency in other Microsoft Office applications (PowerPoint, Word, Outlook)