PPIC And Purchase Executive

Job Title: PPIC and Purchase Executive (From Corporate Office)

Department: PPIC & Purchase/Supply Chain / Operations

Experience Required: Minimum 5 years

Reports To: Director/Purchase Manager

Job Summary

The PPIC and Purchase Executive is a critical, dual-focused role responsible for optimizing the entire material flow processfrom demand forecasting and production scheduling through strategic procurement and inventory management. This role ensures seamless alignment between production requirements and material availability, securing competitive pricing, maintaining quality supplier relationships, and preventing costly production delays or excessive stock.

Key Responsibilities

1. Production Planning & Scheduling (PPIC)

• Prepare and monitor accurate daily, weekly, and monthly production schedules based on sales forecasts and firm customer orders.
• Coordinate proactively with production, maintenance, and quality teams to ensure all activities are aligned to meet on-time delivery targets.
• Track real-time production progress and adjust plans as needed based on actual output and material availability constraints.
• Ensure all planning adheres strictly to regulatory (e.g., Pharma) requirements and capacity limitations.

2. Material Requirement Planning & Procurement (Purchase)

• Generate accurate Material Requirement Plans (MRP) by translating production schedules into raw material, packaging material, and component demands.
• Execute end-to-end procurement activities including vendor selection, quotation requests, comparative analysis, and Purchase Order (PO) generation.
• Negotiate pricing, payment terms, and delivery schedules with local and international suppliers to secure the best total cost of ownership (TCO).
• Manage the approved vendor list (AVL), conduct periodic vendor performance evaluations, and develop strategic sourcing pipelines to mitigate supply chain risks.
• Ensure timely receipt of materials and maintain necessary documentation (GRNs, invoices, quality certificates) in compliance with company standards.

Administrative

• Non-Material Procurement: Oversee and manage 3rd party/non-material purchase party follow-ups related to general plant maintenance, services, and miscellaneous operational needs.
• Plant Support: Handle follow-ups and execution for plant additional work/purchase/misc. purchase requirements.
• Directorate Support: Execute and manage high-priority administrative tasks and directors additional work and follow-ups as delegated by the leadership team.

3. Inventory Control & Material Management

• Maintain optimum stock levels of raw materials, WIP, and finished goods to avoid stockouts while minimizing holding costs.
• Coordinate closely with the Stores department for the timely issuance of materials to production and the management of incoming/outgoing material flow.
• Conduct periodic physical inventory reconciliation, investigate variances, and implement corrective actions for discrepancies.
• Implement FIFO/LIFO (First-In, First-Out/Last-In, First-Out) inventory practices as required.

4. Coordination & Reporting

• Communicate essential updates on production status, material shortages, and expected delivery dates to the Sales and Logistics teams.
• Generate daily, weekly, and monthly analytical reports covering production efficiency, inventory performance, and purchase price variance (PPV).
• Identify and propose process improvements to resolve planning bottlenecks and enhance supply chain efficiency across both PPIC and Purchasing functions.

Key Skills and Competencies

• Mandatory working experience in Pharma PPIC.
• Strong knowledge of production planning, inventory control, and strategic procurement principles.
• Excellent negotiation and vendor management skills.
• Proficiency in ERP / MRP systems (e.g.,Pharma Cloud).
• Superior analytical, financial, and problem-solving abilities.
• Strong verbal and written communication, reporting, and coordination skills.
• Advanced proficiency in MS Excel and data analysis tools.

Educational Qualification

• BPharm, BSc, or MSc Chemistry, or a related field.
• Additional certification in Supply Chain Management or Production Planning is highly advantageous.