Purchase Manager

Key Responsibilities:

Procurement & Vendor Management

• Identify, evaluate, and maintain a reliable vendor base for materials, equipment, and services.
  
• Invite quotations, compare prices, negotiate terms, and finalise purchase orders.
  
• Ensure timely procurement of materials as per the requirements of various departments and campuses.
  
• Monitor vendor performance based on quality, delivery, and cost-effectiveness.
  

Inventory & Cost Control

• Coordinate with stores and departments to maintain optimal inventory levels.
  
• Implement cost-saving initiatives without compromising quality and operational efficiency.
  
• 
  Ensure all purchases are within the approved budget and aligned with institutional policies.
  

Documentation & Compliance

• Maintain accurate records of purchase orders, quotations, approvals, and vendor contracts.
  
• Ensure compliance with statutory, audit, and institutional guidelines for procurement.
  
• Prepare periodic reports on procurement activities and expenditure.
  

Coordination & Communication

• Liaise with academic, administrative, and technical departments to understand procurement needs.
  
• Work closely with finance for purchase order approvals, payment processing, and budget tracking.
  
• Communicate effectively with management on purchase status, delays, and cost implications.
  

Qualifications & Experience:

• Bachelors degree in Commerce / Business Administration / Engineering.
  
• MBA or Diploma in Materials Management (preferred).
  
• Minimum 8–10 years of relevant experience in procurement or purchase management, preferably in an educational or institutional environment.
  

Key Skills:

• Strong negotiation and vendor management skills.
  
• Knowledge of procurement policies and statutory compliance.
  
• Excellent communication, documentation, and analytical abilities.
  
• Proficiency in ERP systems and MS Office.
  
• Ability to handle multiple projects and meet deadlines under pressure.