Operation Analyst

Job Title: Operations Manager

Location: Ahmedabad

Type: Full-time

Company Overview:

At HolboxAI, we build cutting-edge AI/ML and software solutions that solve tomorrows problems today. Our operational excellence is key to staying agile, efficient, and primed for growth. Were now seeking a proactive and dependable Operations Manager to strengthen this foundation.

Role Overview:

As the Operations Manager, youll act as an execution partner to leadership, taking full ownership of day-to-day operations across HR, administration, finance coordination, and external stakeholder management. Youll ensure internal processes run smoothly, enabling leadership to focus on strategic initiatives and delivery excellence.

Key Responsibilities:

People & HR Operations

• Lead onboarding processes and employee support across teams.
• Coordinate resource allocation and internal staffing adjustments.
• Manage HR communication and internal policy dissemination.
• Support recruitment by executing hiring strategies and managing outreach with placement cells and agencies.

Administration & Expense Oversight

• Oversee office and remote operational logistics and procurement.
• Approve or escalate admin and resource-related spending per policy.
• Ensure timely processing of vendor payments, operational expenses, and salaries in coordination with finance.

Leadership Support & Execution

• Translate leadership vision into actionable tasks and drive implementation.
• Identify process inefficiencies and either resolve or escalate them effectively.
• Facilitate seamless cross-functional collaboration with clarity and accountability.

External Communication & Documentation

• Manage external partnerships, particularly with colleges and campuses for hiring initiatives.
• Draft and review basic agreements (e.g., NDAs, service contracts, staff augmentation docs).
• Liaise with legal advisors or leadership for contractual or sensitive reviews.

What Were Looking For:

• Strong ownership mindset and execution skills.
• Clear communicator with good judgment in internal and external interactions.
• Prior experience in HR or operational management is a plus.
• Comfortable navigating ambiguity and proactively solving problems.