Company Secretary

Position Overview

The Company Secretary (CS) is a senior executive responsible for ensuring the company complies with statutory and regulatory requirements, maintaining corporate governance standards, and providing strategic support to the board of directors. The role involves extensive legal, administrative, and advisory functions.

Key Responsibilities

1. Statutory & Regulatory Compliance

• Ensure compliance with the Companies Act and other applicable laws.
• Manage filing of statutory returns, forms, and annual reports with regulatory authorities (ROC, MCA, SEBI for listed companies, etc.).
• Maintain and update statutory registers, minutes books, and corporate records.
• Monitor changes in legislation and advise management on necessary actions.

2. Board & Committee Management

• Organize, schedule, and coordinate Board, Committee, and General Meetings.
• Draft agendas, notices, and minutes of meetings.
• Ensure timely distribution of meeting materials and follow-up on action items.
• Guide the Board on governance matters, director responsibilities, and procedures.

3. Corporate Governance

• Implement strong corporate governance practices across the organization.
• Support the Board in evaluating performance and compliance frameworks.
• Facilitate communication between Directors, management, and stakeholders.
• Ensure adherence to secretarial standards (SS-1, SS-2, etc.).

4. Legal & Advisory Functions

• Provide advisory support on corporate laws, securities laws, and contractual matters.
• Assist in drafting and reviewing various business agreements.
• Handle matters relating to share capital, restructuring, mergers, and acquisitions.
• Liaise with legal counsel, regulators, auditors, and government departments.

5. Shareholder & Investor Relations

• Manage share-related activities, issue of securities, and transfer/transmission of shares.
• Address shareholder queries and manage investor communication.
• Coordinate with Registrar & Transfer Agents (RTA).

6. Internal Controls & Risk Management

• Ensure effective internal controls and risk mitigation processes.
• Conduct compliance audits and maintain internal checklists.
• Assist in corporate planning and strategy development.

Qualifications

• Qualified Company Secretary (ACS/FCS) from The Institute of Company Secretaries of India (ICSI).
• Bachelors degree in commerce, law, finance, or related field (preferred).
• Additional legal or compliance certification is an advantage.

Skills Required

• Strong knowledge of corporate laws, governance norms, and regulatory frameworks.
• Excellent drafting, communication, and presentation skills.
• Attention to detail and strong organizational abilities.
• Ability to manage confidential information with integrity.
• Good interpersonal skills and ability to work with senior leadership.
• Proficiency in MS Office and compliance management tools.