Pay Disbursement Manager- Salary & Fellowships , Cheque Cell

Role Summary

1. Plan, supervise and execute the monthly salary and pension-related disbursement cycle without delay or error.
2. Process fellowships, assistantships and stipends for PhD, MTech, postdoctoral and project scholars on schedule.
3. Verify sanctions, bills and supporting documents before release of any payment.
4. Ensure statutory compliance: TDS, PF/NPS, professional tax, and other deductions and remittances.
5. Manage bank interface, payment files, cheque/NEFT/RTGS/PFMS operations and reconciliation.
6. Maintain internal controls, audit readiness and accurate records.
7. Lead, train and monitor Cheque Cell staff; coordinate with HR, Academic, R&D, Accounts and external agencies.
8. Handle grievances, queries and MIS reporting related to payments.

Detailed Responsibilities

1. Payment Lifecycle Management: Execute and supervise the end-to-end processing of project expenditures, including vendor payments, manpower salaries, and contingency fund disbursements.
2. Regulatory Alignment: Ensure every transaction complies strictly with GFR 2017/2023 and the specific guidelines of funding agencies (e.g., SERB, DRDO, ISRO).
3. Instrument Management: Maintain vigilant oversight of Cheque, RTGS, and NEFT transactions to prevent delays or errors in fund utilization.
4. Serve as the primary point of contact for the Institutes impaneled banks regarding stopped payments, stale cheques, and electronic transaction failures.
5. Oversight of the monthly reconciliation for all DORD bank accounts, ensuring that "Cheques Issued but not Presented" are tracked to prevent fund lapsing.
6. Ensure that every cheque issued is recorded in the internal ERP/Accounting software in real time to maintain a real-time "Shadow Balance."
7. Provide specific data and documentation for CAG (Comptroller and Auditor General) audits regarding uncashed cheques and stale instruments.
8. Tax Withholding: Ensure precise calculation and deduction of TDS under the Income Tax Act and GST (TDS) for all eligible payments.
9. Filing & Reporting: Oversee the timely filing of quarterly and annual returns, ensuring the issuance of Form 16A/Form 12BB as applicable.
10. Liability Management: Monitor changes in tax laws to ensure the Payment Cell remains compliant with evolving Government of India mandates.
11. Fund Management: Act as the primary administrator for the Public Financial Management System (PFMS), ensuring the mapping of schemes, managing EAT (Expenditure, Advance, Transfer) modules, and monitoring unspent balances.
12. Bank Reconciliation (BRS): Perform comprehensive monthly reconciliation for multiple project-specific accounts, ensuring all outstanding entries are investigated and cleared.
13. Liaison with Auditors: Serve as the point of contact for Internal Audit and Statutory Audit (CAG). This includes preparing "Replies to Audit Paras" and ensuring all vouchers are physically and digitally retrievable.
14. Annual Closing: Lead the finalization of project-wise balance sheets and the consolidated financial statements for the DORD office.
15. R&D Fund accounting.
16. Upkeep of the Bank book of R&D and the BRS of R&D.

Key Skills

1. Payment Processing & Disbursement - End to end payment life cycle, Salary, Fellowship & Pension Disbursement, Payment Instruments, Bank Liaison
2. Reconciliation and bookkeeping
3. TDS & GST, Returns and forms - issuing of Form 16A/Form 12BB
   

Essential Experience

1. Salary processing and payroll administration
2. Fellowship processing and disbursement management
3. Financial planning, budgeting, and monitoring
4. Preparation of utilization certificates
5. Salary processing and payroll administration system

NOTE: MBA from IIMs and IIT system will be given preference.

LAST DATE of APPLICATION: 24th November 2026