Operations Support Executive - HR Recruitment & Onboarding Executive

Operations Support Executive HR Recruitment & Onboarding

Employer: INDIANABULLS PRIVATE LIMITED

Location: Ludhiana, Punjab | Work from office

Employment type: Full-time, permanent

Shift: Permanent night shift aligned with North American business hours

Salary: 20,000 to 28,000 per month, based on experience and skills

About the Role

INDIANABULLS PRIVATE LIMITED is hiring an HR Executive – Recruitment & Onboarding for its Ludhiana office. You’ll work with our HR and operations teams to support recruitment and onboarding for an overseas client in the logistics and last-mile delivery industry.

You’ll manage candidates from the first screening call through their joining date. The role involves sourcing candidates, coordinating interviews and offers, following up on documents and pending steps, and keeping hiring records accurate.

Freshers with strong English communication and computer skills are welcome to apply.

Key Responsibilities:

Recruitment & Candidate Screening

• Post and manage job openings. Source candidates through job portals, professional networks, referrals, and recruitment databases.
• Review applications and conduct initial screening calls to assess communication skills, experience, availability, and fit for the role.
• Explain job duties, compensation, shift timings, work location, and hiring expectations to candidates.
• Maintain a pipeline for current and upcoming openings and follow up with candidates throughout the hiring process.

Interview, Offer & Pre-Joining Coordination

• Schedule interviews with hiring managers and share instructions with candidates. Coordinate additional interviews, assessments, training, or client evaluations as needed.
• Follow up on feedback and communicate next steps promptly.
• Coordinate offer issuance and acceptance. Confirm joining dates, shift timings, work location, and documentation requirements.
• Track offer acceptances, joining confirmations, and candidate drop-offs. Escalate concerns or potential delays to the HR team.

Employee Onboarding

• Coordinate onboarding from selection through the employee’s joining date.
• Collect, review, and organize required documents, onboarding forms, and policy acknowledgements.
• Coordinate background verification, drug testing, and other client-specific onboarding steps where applicable.
• Schedule orientation, training, and introductory sessions. Follow up on pending documents, forms, or training so new hires can complete onboarding on time.

Recruitment Reporting & Administration

• Keep candidate databases, interview schedules, employee records, and onboarding trackers accurate and up to date.
• Prepare daily or weekly hiring updates covering applications, interviews, selections, offers, joining confirmations, and drop-offs.
• Keep candidate and employee information confidential and maintain records for internal review and audits.

Requirements:

• Strong spoken and written English, with confidence conducting screening calls and communicating professionally by phone, email, and online.
• Strong organization, attention to detail, and consistent follow-up across multiple candidates and deadlines.
• Good computer skills, including Microsoft Office, Excel, Google Sheets, email, and online recruitment tools.
• Ability to manage assigned candidates independently, meet hiring targets, and coordinate with HR, operations, and management.
• Availability to work on-site in Ludhiana on a permanent night shift aligned with North American business hours.

Education & Experience:

• Required: Higher Secondary (12th Pass).
• Preferred: A bachelor’s degree and one year of relevant experience in recruitment, talent acquisition, staffing, HR operations, or employee onboarding.
• Experience with candidate sourcing, screening, interview coordination, job portals, applicant tracking systems (ATS), or HR information systems (HRIS) is an advantage.
• Experience with US or Canadian recruitment is preferred. Exposure to international processes, BPO/KPO, high-volume hiring, or recruitment for logistics, transportation, or last-mile delivery is also valued.

What We Offer

• Performance-based salary reviews and professional training in recruitment and HR.
• Hands-on experience with North American hiring and onboarding processes.
• Long-term career opportunities in recruitment, talent acquisition, HR operations, payroll, and performance management.
• Provident Fund, ESI where applicable, paid leave as per company policy, and paid sick time.
• A supportive and professional work environment.

Shortlisted candidates will be contacted for the next stage of the recruitment process.

Employment Clarification

INDIANABULLS PRIVATE LIMITED will be the sole and direct employer of selected candidates. Employees will support an overseas client as part of their role.