Hiring - Admin Manager - Delhi NCR

Role & responsibilities

Key Responsibilities

1) Office & Facilities Management (HO + Branches)

• Manage day-to-day office operations: housekeeping, pantry, security, maintenance, repairs, utilities.
• Ensure branch/admin readiness: office upkeep, signage/branding execution, basic infrastructure and supplies.
• Coordinate office moves, new site setup, expansion, and refurbishments.

2) Vendor Management & Procurement

• Own vendor lifecycle: sourcing, negotiation, onboarding, rate cards, SLAs, renewals, performance reviews.
• Manage procurement of all admin supplies/services: stationery, consumables, furniture, electronics (admin side), printing, courier, housekeeping, security, maintenance.
• Maintain cost discipline through competitive quotes, benchmarking, and periodic renegotiations.

3) Travel, Transport & Guest Management

• Administer travel booking and policies (air/hotel/local travel) for HO and business travel.
• Manage company transport/driver coordination (if applicable), local conveyance and reimbursement admin.
• Coordinate guest visits, meeting room management, and corporate events.

4) Asset Management & Inventory Controls

• Maintain asset register (laptops/phones/routers/furniture/branch equipment as applicable).
• Coordinate tagging, issuance, transfers, returns, AMC/warranty tracking, and periodic audits.
• Maintain inventory controls for consumables and branch supplies to avoid stock-outs.

5) Admin Compliance & Documentation Hygiene

• Ensure proper documentation for vendor invoices, POs, GRNs, payment approvals, and records.
• Support statutory/commercial admin requirements: lease agreements, renewals, vendor KYC, insurance (admin side), and coordination with finance/legal.
• Maintain admin SOPs and internal controls aligned with audit readiness.

6) People Support (Admin Side)

• Onboarding readiness: workspace, access cards, basic facilities checklist.
• Coordinate employee support for office-related issues and resolve within defined TAT.

Required Qualifications & Experience

• 5to 10 years of admin/facilities experience (BFSI / retail / fintech preferred)
• Strong vendor negotiation & SLA management skills
• Hands-on experience with procurement processes, invoice controls, and asset registers
• Comfortable with travel and managing multi-city requirements. * Proficient in Excel/Google Sheets; experience with ticketing/tools is a plus

Skills & Attributes

• High ownership, execution-first, and comfortable in ambiguity.
• Strong stakeholder management (Operations, Finance, HR, Branch teams).
• Process orientation: can build SOPs and controls without over-bureaucratizing.
• Cost consciousness with quality focus.
• High integrity and strong attention to detail.

Apply here or share your profile at Swaminathan@indiagold.co