Document Controller

Are you a detail-oriented documentation professional ready to build your career with one of the region's leading construction companies

Who We Are

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region's most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation's most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

INPROSERV delivers high-integrity industrial services across the energy and infrastructure sectors. From mechanical works to corrosion control, our field teams bring deep technical knowledge and on-the-ground precision - ensuring critical operations run smoothly and safely

Why Join Us

As a Document Controller, you'll play a vital role in supporting production, QA/QC, and project teams by ensuring all technical documents, drawings, and quality-related records are managed with precision and care.

As a Document Controller at Inproserv, across marine, energy, and industrial sectors. Join a team where hands-on skill, integrity, and adaptability are valued - and where your expertise delivers lasting solutions in critical environments.

About Your Team

You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.

Your Role

As a Document Controller, you will:

• Receive, register and track incoming and outgoing documentation .
• Maintain document registers, logs and tracking records .
• Distribute approved documentation to relevant departments and teams.
• Maintain structured digital and physical filing systems to ensure documents are easily retrievable.
• Ensure superseded documents are removed from circulation and correctly archived.
• Support departments in locating and retrieving approved documentation.
• Assist in maintaining document revision records and version control.
• Prepare document control logs and reports as required by management.
• Support internal and external audits by providing requested documentation.
• Maintain confidentiality of company documentation and sensitive information.
• Apply specific skills and knowledge to deliver high-quality outputs, while supporting peers and collaborating with the wider team.
• Apply Environmental, Social, and Governance (ESG) standards in day-to-day work, ensuring sustainable and ethical practices are upheld.
• Contribute to continuous improvement and innovation by suggesting and applying enhancements to processes, ensuring greater efficiency, accuracy, and compliance.
• Apply technical expertise and discipline-specific knowledge to deliver high-quality outcomes within your area of specialisation.
• Undertake any other reasonable duties and/or responsibilities as required by management, to meet the needs of the business.
• Prepare, submit, and follow up on Site related damage Reports.
• Coordinate with the QA/QC team through phone calls, meetings, and site visits to ensure timely WIR inspections and approvals.
• Prepare and maintain Actual Site Record (ASR) log.
• Supporting QC/Commercial team in providing documents for monthly claim including the measurement sheet, drawing markup and WIR log.
• Assist the Operation team in preparing area quantity (QTY) calculations, reports and coordination activities as required.
• Providing documentation and coordination support to the site team and colleagues.

What We're Looking For

Experience:

Minimum 3 years in a document control role in construction environment, preferably 1 year in QA/QC department.

Knowledge & Skills:

• Strong organisational & document management skills
• High level of accuracy & attention to detail
• Ability to maintain structured records & filing systems
• Ability to manage multiple administrative tasks simultaneously
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Proficient in Aconex Document Management System, with experience in managing project documentation, workflows, transmittals, RFIs, submittals, correspondence, revision control, reporting, and document tracking throughout the project lifecycle.
• Excellent written & verbal communication skills.

Desirable:

• Familiarity with document control procedures
• Experience working within operational or administrative environments
• Basic understanding of structured documentation systems.

What We Offer

• The chance to contribute to some of UAE most iconic projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.

Ready to elevate your career

• If you're inspired by what you've read and believe you're the right fit, we'd love to hear from you.
• Join Inproserv and play a pivotal role in shaping a high-performing team that drives our success.
• Apply today and be part of something excellent!