US - Accounts Receivable Specialist

• Position Description
• Position: US Accounts Executive (AR Specialist)
• Company: Inspiroz IT Services Pvt. Ltd.
• Location: Millennium Business Park, Mahape, Navi Mumbai
• Job Summary

The Accounts Receivable Executive is responsible for managing customer accounts, ensuring timely collection of outstanding invoices, maintaining accurate financial records, and supporting the over-all cash flow of the organization. The role requires strong attention to detail, communication skills, and knowledge of accounting principles.

Key Responsibilities

• Generate and issue customer invoices accurately and on time.
• Monitor customer accounts and track outstanding balances.
• Follow up with customers regarding overdue payments through email, phone calls, and other communication channels.
• Reconcile customer accounts and resolve billing discrepancies.
• Process and record customer payments, including checks, wire transfers, and online payments.
• Maintain accurate accounts receivable records and documentation.
• Prepare aging reports and provide regular updates on collection status.
• Coordinate with other departments to resolve payment-related issues.
• Assist in month-end and year-end closing activities.
• Ensure compliance with company policies and accounting standards.
• Support audits by providing required accounts receivable documentation.
• Identify opportunities to improve collection processes and reduce outstanding receivables.

Requirements

Required Qualifications

• Bachelors degree in accounting, Finance, Commerce, or a related field.
• 5-6 years of experience in Accounts Receivable, Collections, or Accounting.
• Strong understanding of accounts receivable processes and accounting principles.
• Proficiency in Microsoft Excel and accounting/ERP software.
• Excellent communication and negotiation skills.
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Experience with ERP systems; QuickBooks experience is preferred.
• Knowledge of invoicing, collections, cash application, and customer account reconciliation.
• Experience working in a fast-paced environment.

Key Skills

• Accounts Receivable Management
• Collections C Follow-up
• Invoice Processing
• Account Reconciliation
• Cash Application
• Financial Reporting
• Microsoft Excel
• ERP Systems
• Communication
• Customer Service
• Time Management