Back Office Admin & Executive Assistant

Integrated Personnel Services
Department Icon Operations Maintenance & Support
Posted: 3 weeks ago
3-6 years
Gurugram(Sector 65)
Operations Maintenance & Support
work from office
Full Time
Closes 20 Dec 2026
Posted: 3 weeks ago
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Posted over 15 days ago, so the role may have closed. Confirm on the employer's page when you apply, or see similar jobs.

Job Description

  • Office Administration & Facilities Management
  • Oversee the day-to-day administration and smooth functioning of the office.
  • Manage office infrastructure, facilities, and workplace maintenance to ensure a safe, efficient, and productive work environment.
  • Supervise housekeeping staff and ensure cleanliness, hygiene, and upkeep of office premises at all times.
  • Coordinate pantry operations and ensure availability of refreshments and office supplies.
  • Manage security personnel, visitor access procedures, office safety measures, and emergency preparedness.
  • Coordinate with building management, facility vendors, and service providers for maintenance, repair, and facility-related requirements.
  • Conduct regular audits and inspections of office facilities and ensure timely resolution of maintenance issues.
  • Manage office seating arrangements, workstation allocation, and space utilization.
  • Maintain office assets, equipment, and inventory records and ensure proper upkeep of company property.
  • Oversee procurement and replenishment of stationery, pantry supplies, housekeeping materials, and other office consumables.
  • Required Skills & Qualifications
  • Bachelor's degree in Business Administration, Commerce, or a related field.
  • 5-6 years of experience in Office Administration, Facilities Management, Front Office Operations, and Executive Assistance.
  • Strong experience in housekeeping supervision, vendor management, facility coordination, and office operations.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational, planning, and multitasking abilities.
  • Vendor Management & Administrative Operations
  • Petty Cash & Expense Management
  • Front Office Management
  • Executive Assistance to Regional Head
  • Documentation & Reporting
  • Events & Employee Engagement

Skills

Petty Cash ManagementAdministration ManagementFront Office OperationsHousekeeping ManagementFacility ManagementTravel BookingAdministration WorkGeneral Office ManagementOperationsProcurementExecutive AssistanceMaintenanceOffice AdministrationAdministrationInventory

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About Company

Integrated Personnel Services is a company that offers staffing and recruitment services.

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