Front Office Executive

Job Summary:

• We are looking for a proactive and organized Admin Executive to oversee and execute diverse
• administrative tasks. The role includes responsibilities like travel and accommodation
• arrangements, stock management, employee support, and event coordination, while ensuring
• adherence to company policies and providing effective solutions for administrative queries.

Key Responsibilities

1. Travel and Accommodation Management:

• Arrange flight bookings, hotel accommodations, and cab services in alignment with company

guidelines.

• Facilitate urgent bookings and coordinate cost approvals for travel arrangements outside the

prescribed limits.

• Ensure all details are accurately documented in trackers for auditing purposes.
• Ensure timely arrangement of currencies for employees traveling internationally.

2. Event and Food Coordination:

• Order food, cakes, and other items as required for official events or employee celebrations.

3. Flexibility:

• Be available to coordinate urgent bookings and administrative tasks beyond regular office hours as needed.

4. Office and Staff Management:

• Manage office support staff at corporate and registered offices to ensure smooth operations.
• Oversee office maintenance, cleanliness, and housekeeping activities.
• Address and resolve employee queries related to administrative support promptly.

5. Stock and Inventory Management:

• Monitor and maintain stock levels for office supplies, pantry items, and other essentials.
• Process stock requests, obtain approvals, and track deliveries efficiently.

6. Record Maintenance:

• Maintain accurate records of all administrative activities for reporting and audits.
• Regularly review and update SOPs to optimize processes.

7. Process Vendor Invoices:

• Verify and process Invoices of vendor with proper approvals on time and keep invoices, receipts, and transaction records updated in the tracker.

Key Skills and Qualifications:

• 5 to 10+ years of Experience in Front Desk and Admin
• Strong organizational and multitasking capabilities.
• Effective communication skills for coordinating with employees and vendors.
• Proficiency in Microsoft Office tools and online booking platforms.
• A proactive approach to addressing administrative queries and ensuring cleanliness.
• Flexibility to manage tasks outside regular office hours when required