Senior Office Administrator

Company Description

About IQEQ

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world's top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We're driven by our Group purpose, to power people and possibilities.

We are seeking a highly organised and proactive Senior Office Administrator to ensure the smooth and efficient running of our office operations while providing dedicated support to the Managing Director. This role is responsible for overseeing facilities management, vendor coordination, office administration and supporting the HR team with employee onboarding and offboarding.

What You'll Do

• You'll manage the procurement and inventory of office supplies, stationery, and pantry items, ensuring adequate stock levels are maintained at all times.
• You'll maintain office records, filing systems, and administrative documentation.
• You'll support the Compliance Team and Company Secretary in completing and filing standard Authorised Individual applications and notifications with applicable regulators and company registries.
• You'll provide comprehensive administrative support to the MD, including calendar management, meeting coordination, and travel arrangements.
• You'll support the HR team with employee onboarding and offboarding by coordinating IT access, equipment issuance, and retrieval.

• Base Salary: Competitive salary based on role, qualifications, experience, and market standards
• Annual Bonus: Performance-based discretionary bonus paid annually
• Referral Rewards: AED 2,000 bonus for successful employee referrals after probation
• Pension / End of Service Benefits: Contribution to DEWS scheme or gratuity as per UAE regulations
• Insurance Benefits: Comprehensive private medical insurance for employees
• Additional Benefits: 24 days leave, hybrid working, flexible work options, family leave, and professional development support

• You have proven experience in office administration or facilities management within the Middle East
• You are proficient with Microsoft Office applications and enterprise systems
• You have the ability to remain organised whilst dealing with competing demands
• You have experience of providing executive support, such as diary management and meeting coordination (highly desirable)

Our commitment to you and the environment

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients sustainability and success lead to our sustainability and success. We're emotionally invested in our clients right from the beginning.