Executive Assistant (Expat / International C-Suite Support)

Executive Assistant (Expat / Domestic/ International C-Suite Support)

Location: Gurugram, Haryana

Experience: 5+ Years

Employment Type: Off-role payroll (Manpower Agency)

Interview Process: Face-to-Face (F2F)

Role Overview

We are looking for an experienced Executive Assistant who has prior experience supporting expatriates or overseas-based senior executives, including CXOs, CEOs, MDs and other C-level leaders.

The candidate will be responsible for managing the executive's calendar, scheduling meetings, coordinating international travel, managing time zones and ensuring smooth day-to-day executive operations.

The role requires excellent communication, strong organizational skills, discretion and the ability to coordinate with stakeholders across different countries, including the US, South Korea and other international locations.

Key Responsibilities

• Manage calendars, appointments and schedules for overseas-based or expatriate C-level executives.
• Coordinate international and domestic travel, including flight bookings, hotel reservations, itineraries and transportation.
• Manage meetings across multiple international time zones.
• Handle email correspondence, meeting invitations and follow-ups on behalf of executives.
• Coordinate with international stakeholders, business leaders and internal teams.
• Prepare meeting agendas, minutes of meetings (MOMs) and follow up on action items.
• Handle confidential documents, executive information and sensitive communications.
• Manage expense reports, reimbursements and other administrative responsibilities.
• Ensure seamless coordination between the executive and teams across different geographical locations.

Candidate Requirements

• Minimum 5 years of experience as an Executive Assistant, Personal Assistant or Executive Secretary supporting senior leadership.
• Mandatory prior experience handling expatriates or overseas-based C-level executives.
• Experience managing international calendars, travel arrangements and multiple time zones.
• Excellent verbal and written communication skills.
• Strong stakeholder management and interpersonal skills.
• Highly organized, proactive and capable of handling confidential information.
• Stable employment history; frequent job changes are not preferred.
• All previous employment and educational documents should be available for verification.
• Qualification: Any graduate/postgraduate qualification. Both full-time and part-time education are acceptable.

Additional Details

• Face-to-face interview is mandatory.
• Candidates must be comfortable working from Gurugram.
• CVs must be submitted along with a recent photograph.
• Employment will be through an off-role manpower payroll.