Head - Finance & Accounts - Manufacturing Firm - CA

Key Responsibilities:

Financial Accounting & Controls:

• Complete SAP S/4 HANA monthly closing activities within first 3 working days. Coordinate with BPO for all activities.
• Prepare and submit monthly COCOS financial reporting package by 8th working day, resolve queries raised by Global Finance.
• Capitalize assets, process depreciation and maintain FAR.
• Monthly Validation of SAP postings, interfaces and closing completeness.
• Intercompany reconciliation of ECB Loan, purchases, related party transactions.
• Review and validate all expenses against approved budgets, supporting documents and business justification. Ensure all expenses and approvals are processed as per Delegation of Authority.
• Monitor unusual transactions, duplicate payments, unauthorized expenses and policy deviations.
• Release of WBS in SAP in line with approved budget, review the capex documents, approval as per authority matrix.
• Lead quarterly physical verification of inventory at plant and other location, reconcile the stock, identify variations, do root cause analysis.
• Circulate Monthly Cost Reports to respective Function vs budget vs forecast for proper tracking of cost & Cost Optimization.
• Validate Agency/Commission Agent Agreements, payouts, working, ensure collection, pay commission, maintain documents.

Audit, Tax & Secretarial Compliances:

• Prepare audit schedules, reconciliations and support statutory audit and ensure audit completion as per due date.
• Lead and coordinate the annual Tax Audit process, including preparation and review of audit schedules, reconciliations, and supporting documentation for filing of Form 3CA/3CB and Form 3CD.
• Partner with global tax and finance teams to align local transfer pricing practices with group policies and OECD guidelines. Coordinate preparation, review, and timely filing of Form 3CEB and ensure compliance with transfer pricing provisions under the Income-tax Act.
• Preparation of Quarterly TDS return for 24Q, 26Q and 27Q.
• Coordinate with outsourced Company Secretary for statutory filings, arrange and review required documents, obtain signatures from directors/authorized signatories, maintain statutory records and compliance documents, and ensure timely submission of all compliance-related documents.
• Check PF/PT payments vs accounting entry, challan, upload payment in bank portal. Discuss deviation with HR.

Banking Operations, FEMA & RBI Compliance & Treasury:

• Manage bank documentation, signatories, LC/BG and banking relationships.
• Upload bank payments in Nomentia, validate payments submitted by Accounts Executive, coordinate with Procurement for relevant payments.
• Prepare and file monthly ECB return (ECB-2) with AD Bank/RBI, reconcile loan balances, interest payments, drawdowns, repayments and ensure compliance with RBI FEMA and ECB regulations. Coordinate with treasury, banks and consultants for timely reporting and documentation.
• Manage RBI FIRMS portal compliances including reporting of FDI, LLP investments, ECB transactions and other FEMA-related filings, Valuation reports, CS certificate. Coordinate with AD banks, consultants and corporate teams for timely submission and compliance closure.
• Prepare and coordinate annual Foreign Liabilities and Assets (FLA) return filing with RBI within prescribed timelines.
• Ensure FEMA and RBI compliance for import remittances, royalty payments, intercompany transactions and overseas vendor payments. Coordinate with ATMS for 15CA/CB for foreign payments. Processing for foreign vendor payments against A1, A2 forms & coordinating with bank for the same.

SAP Support:

• Support in guidance required in Service Entries, GRN related, PR & PO Conditions, Finance UAT for new plants, GST implementation.

Key Skills & Competencies:

• Strong accounting and financial acumen (Indian GAAP, GST, TDS, etc.)
• Proficient in Excel and ERP systems (preferably SAP)
• Analytical mindset with attention to detail
• Effective communication and coordination skills
• Ability to work under pressure and meet deadlines
• Strong vendor and stakeholder management