Office Assistant

Job description / Role

Job Type
Full Time

Job Location
Dubai, UAE

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Business Support Services

Main functions and responsibilities

To assist any staff as required and save their time by carrying out menial jobs.

1. Furnishes workers with clerical supplies.
2. Opens, sorts, and distributes incoming mail, and collects, seals, and stamps outgoing mail.
3. Delivers oral or written messages.
4. Collects and distributes paperwork from one department to another.

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5. Marks, tabulates, and files articles and records.
6. Delivers mail, messages, documents, and packages between departments of establishment or to other business establishments.
7. Provides staff and guests with refreshments as requested.
8. Adheres to the contents of the company’s overall internal procedures and policies.
9. Performs miscellaneous tasks within the scope of work, as assigned by the direct manager.
10. Operates switchboard equipment in order to answer incoming calls.
11. Determines intent of caller and makes appropriate connection.
12. Receives and routes a variety of calls for general business information including customer inquiries and complaints, emergencies, etc.
13. Assists in maintaining and updating telephone directories via computerized database when notified of changes in order to access correct information.
14. Maintains a log of all calls placed on a daily basis, whether business or personal, for billing purposes.
15. Assists in reporting telephone equipment or service complaints and problems.

Qualifications

• Communication skills
• Attention to details
• Time management
• Prioritizing workloads
• MS Office; computer literate