Senior Accounts Payable Executive

Role & responsibilities

Accounts Payable Management

• End-to-end understanding of Procure-to-Pay (P2P) process.
• Perform three-way matching of Purchase Orders (POs), Goods Receipt Notes (GRNs), and vendor invoices.
• Verify invoice details, coding, approvals, and supporting documentation; record transactions in books of accounts.
• Manage vendor onboarding and maintain vendor master data.
• Monitor invoice approvals and resolve discrepancies with internal stakeholders and vendors.
• Maintain vendor master records and ensure compliance with company policies.

Vendor Reconciliation

• Perform periodic vendor account reconciliations.
• Investigate and resolve invoice mismatches, payment issues, and vendor queries.
• Coordinate with procurement and business teams to ensure timely resolution of outstanding items.

Financial Reporting & Compliance

• Support month-end and year-end closing activities related to accounts payable.
• Prepare AP aging reports and other management reports.
• Ensure compliance with accounting standards, tax regulations, and company policies.
• Assist during internal and external audits by providing required documentation and explanations.

Process Improvement

• Identify opportunities to improve AP processes and controls.
• Support automation initiatives and ERP system enhancements.
• Ensure adherence to internal controls and approval workflows.

Team Support

• Guide and mentor junior accounts executives.
• Coordinate with cross-functional departments including Procurement, Finance, Treasury, and Operations.

GST Reconciliation

• Perform monthly reconciliation of purchase registers with GSTR-2A and GSTR-2B.
• Identify discrepancies such as missing invoices, duplicate entries, incorrect GSTINs, tax amount mismatches, and ineligible Input Tax Credit (ITC).
• Track and follow up on unmatched invoices with vendors and procurement teams.
• Prepare reconciliation reports and exception summaries for management review.

Required Qualifications

• Bachelors degree in Commerce, Accounting, Finance, or related field.
• 4–8 years of experience in Accounts Payable.
• Strong understanding of accounting principles and AP processes.
• Experience in Tally Prime.
• Proficiency in Microsoft Excel (VLOOKUP, XLOOKUP, Pivot Tables, reporting functions).

Required Skills

• Strong analytical and problem-solving abilities.
• Attention to detail and accuracy.
• Good communication and stakeholder management skills.
• Ability to meet deadlines in a fast-paced environment.
• Knowledge of GST, TDS, and other applicable tax regulations.
• Experience in vendor management and reconciliations.