Accountant (Sr. Officer/Executive)

Job Summary -

Responsible for end-to-end accounting, financial controls, inventory management, dispatch accounting, statutory compliance, SAP transactions, MIS reporting, and support to manufacturing operations. The role requires strong knowledge of accounting standards, GST, TDS, SAP, inventory controls, business portal management as per the SOP, dispatch monitoring, and advanced Excel.

Key Roles & Responsibilities

1. Financial Accounting & Book Keeping

• Maintain day-to-day accounting transactions in SAP.
• Verify and record purchase, sales, journal, debit note, credit note, and payment entries.
• Ensure accurate ledger scrutiny and account reconciliation.
• Monitor General Ledger (GL) balances and Cost Centers.
• Prepare monthly, quarterly, and annual reports.
• Support month-end and year-end closing activities.

2. Inventory & Stock Control

• Monitor RM (Raw Material), PM (Packaging Material), WIP, and Finished Goods inventory.
• Reconcile physical stock with SAP stock records.
• Conduct daily, monthly, and annual stock verification.
• Analyze inventory variances and identify root causes.
• Monitor slow-moving, non-moving, and obsolete inventory.
• Control stock transfers between plants, depots, and warehouses.
• Ensure implementation of inventory control procedures.

3. Manufacturing Costing & Cost Control

• Monitor production costs and manufacturing expenses.
• Analyze material consumption variances.
• Support BOM (Bill of Material) validation.
• Track standard cost vs actual cost.
• Prepare cost analysis reports for management.
• Monitor wastage, yield loss, and production efficiencies.
• Support budgeting and cost reduction initiatives.

4. Dispatch & Logistics Accounting

• Verify dispatch documents, invoices, e-way bills, and transporter bills.
• Monitor finished goods dispatches from factory to depots/distributors.
• Reconcile dispatch records with SAP and warehouse records.
• Track freight and logistics expenses.
• Ensure timely billing of dispatched materials.
• Coordinate with logistics, warehouse, and sales teams.
• Monitor transit stock and pending deliveries.

5. GST, Taxation & Statutory Compliance

• Verify GST compliance for purchases and sales.
• Ensure proper Input Tax Credit (ITC) utilization.
• Support statutory audits internal Audits.
• Maintain compliance with Companies Act requirements.
• Ensure adherence to internal financial controls.

6. SAP Operations

• Perform accounting entries through SAP FI Module.
• Handle inventory transactions through SAP MM Module.
• Support production accounting through SAP PP Module.
• Generate SAP reports for finance and operations.
• Monitor system controls and data accuracy.
• Coordinate with SAP support teams for issue resolution.

7. Accounts Payable (Vendor Management)

• Verify vendor invoices.
• Process supplier payments as per agreed terms.
• Reconcile vendor balances.
• Monitor aging of payables.
• Resolve vendor disputes and reconciliation issues.

8. Accounts Receivable other than HO controls.

• Monitor customer collections.
• Reconcile customer accounts.
• Follow up on overdue receivables.
• Prepare customer aging analysis.
• Coordinate with sales team for collection improvements.

10. MIS & Management Reporting

• Prepare daily production and stock MIS.
• Generate dispatch and sales reports.
• Submit monthly financial dashboards/ PPT /MMM DATA
• Support management decision-making through data analysis.

11. Internal Control & Audit

• Ensure compliance with SOPs. And Portals
• Support internal, statutory, and cost audits.
• Maintain audit documentation.
• Implement corrective actions arising from audit observations.
• Ensure process compliance across departments.

12. Excel & Data Analytics

Strong working knowledge in:

• VLOOKUP / XLOOKUP
• HLOOKUP
• Pivot Tables
• Pivot Charts
• Conditional Formatting
• SUMIFS / COUNTIFS
• Data Validation
• Dashboard Preparation

Cross Functional Coordination (360 Responsibility)

Coordinate with:

• Production Department
• Supply Chain Department
• Procurement Team Warehouse Team
• Quality Department
• Sales & Dispatch Team /Logistics Team
• Corporate Finance Team
• Internal Auditors and External Auditors

Key Performance Indicators (KPIs)

• Stock Accuracy 99%
• Inventory Reconciliation Timeliness
• Monthly Closing within Timeline
• Dispatch Billing Accuracy 100%
• Vendor Payment Timeliness
• Audit Observation Closure Rate
• Cost Saving Initiatives reporting
• SAP Transaction Accuracy