Administrative Coordinator

Kaizen Asset Management Services
Department Icon Operations Maintenance & Support
Posted: 2 weeks ago
0-15 years
Fujairah, UAE
Operations Maintenance & Support
full time
Full Time
Closes 22 Dec 2026
Posted: 2 weeks ago
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Job Description

Job description / Role
Job Type
Full Time
Job Location
Fujairah, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Property & Real Estate
We are seeking a motivated, detail-oriented Emirati national to join our team as administrative coordinator.

This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.

Key responsibilities

Administration & operations

  • Coordinate daily office workflows, scheduling, and meeting logistics across departments
  • Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English
  • Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards
  • Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution
  • Assist with onboarding, record-keeping, and internal coordination to support team efficiency

    • Stakeholder & community support

  • Serve as a professional point of contact for internal teams, owners, residents, and government entities
  • Support coordination with owners’ associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management
  • Assist in preparing meeting agendas, taking minutes, and following up on action items
  • Help coordinate community engagement, sustainability initiatives, and internal events

    • Data & process support

  • Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards
  • Support the preparation of budgets, service charge notices, and compliance-related documentation
  • Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency
  • Ensure strict confidentiality of financial, community, and stakeholder information

    • Emiratisation & national development

  • Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration
  • Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community
  • Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards
    • Requirements
  • Must be an Emirati national (UAE citizen)
  • University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus
  • Fluency in Arabic and English (written & spoken) — essential
  • Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools
  • Excellent organizational skills, attention to detail, and ability to multitask
  • Positive attitude, willingness to learn, and commitment to continuous improvement
  • Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders
  • Knowledge of UAE culture, government protocols, and local practices is highly valued

    • Skills

    OperationsLogisticsAdministration

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