Executive Assistant To Managing Director

Job Summary:

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our Managing Director (MD). The ideal candidate should have more than 2 years of experience in a similar role, with a proven track record of coordinating team activities, managing communications, scheduling meetings, handling administrative tasks, and supporting business functions efficiently. This role requires excellent time management, multitasking abilities, and strong communication skills to ensure the seamless execution of daily operations.

Key Responsibilities:

Administrative & Executive Support

• Manage the MDs calendar, schedule meetings, and coordinate appointments.
• Prepare reports, presentations, and other documents for meetings and decision-making.
• Handle travel arrangements, including flight bookings, hotel accommodations, and itineraries.
• Maintain and organize confidential records and files.
• Manage office supplies, equipment, and assist with various day-to-day office operations.

Communication & Coordination

• Serve as a liaison between the MD and internal teams, clients, stakeholders, and vendors.
• Draft and review emails, letters, and official communications.
• Screen and prioritize incoming emails, calls, and messages.
• Respond on behalf of the MD when appropriate, ensuring timely follow-up.
• Ensure effective communication and collaboration between teams and the MD.

Meetings & Documentation

• Efficiently schedule and coordinate meetings, appointments, and events.
• Ensure all meetings are prepared for with relevant documentation and materials.
• Attend meetings and prepare accurate and timely Minutes of Meetings (MOM).
• Distribute MOM and track action items to ensure follow-up.
• Read and analyse incoming memos, submissions, and reports to determine their significance and distribution.

Project Management & Operational Support

• Assist in managing strategic projects and initiatives assigned by the MD.
• Conduct research and provide insights to support business decisions.
• Monitor deadlines and key deliverables for ongoing projects.
• Support in event planning and corporate engagements.
• Coordinate follow-ups on tasks assigned to various departments.

Miscellaneous Duties

• Provide general administrative support to the MD.
• Handle office correspondence, including emails, letters, faxes, and other communication.
• Greet visitors and determine whether they should have access to executives.
• Ensure smooth day-to-day operations at MD's office.
• Work independently with little or no supervision while handling multiple priorities efficiently.

Required Qualifications:

• Minimum 2 years of experience as an Executive Assistant
• Real Estate Experience candidates preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Sheets.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and prioritize effectively.

To apply send your cv pooja.chowhan@kamdhenu.com