Administrative Officer For Medical College

Job Summary

The Administrative Officer is responsible for managing and coordinating administrative functions within the medical college. The role ensures smooth academic and operational processes, supports faculty and students, maintains regulatory compliance, and assists in institutional coordination with governing bodies.

Key Responsibilities

Academic Administration

• Coordinate academic schedules, examinations, and faculty meetings
  
• Maintain student academic records, attendance, and performance data
  
• Assist in admissions processes, documentation, and student onboarding
  
• Support accreditation and regulatory compliance requirements
  

Faculty & Staff Coordination

• Maintain faculty records, contracts, and credential documentation
  
  
  
• Coordinate recruitment documentation and onboarding of teaching/non-teaching staff
  
• Assist in preparing workload allocation and duty rosters
  

Regulatory & Compliance Support

• Ensure compliance with guidelines from relevant medical education authorities (e.g., National Medical Commission or equivalent regulatory body)
  
• Prepare documentation for inspections, audits, and accreditation visits
  
• Maintain statutory records and institutional reports
  

Operational & Office Management

• Supervise clerical and administrative support staff
  
• Manage office supplies, procurement requests, and vendor coordination
  
• Draft official correspondence, notices, circulars, and reports
  

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• Maintain filing systems (digital and physical records)
  

Financial & Documentation Support

• Assist in budget documentation and expense tracking
  
• Process invoices, reimbursements, and departmental financial paperwork
  
• Maintain grant or research documentation records (if applicable)
  

Student & Stakeholder Support

• Address administrative queries from students, parents, and faculty
  
• Coordinate meetings, seminars, workshops, and academic events
  
• Liaise with hospitals, clinical departments, and external agencies

Contact : 9490294856 / 9515527107