Administration Executive

Role & responsibilities

• Maintain and process records of all expenses incurred during new store opening projects.
• Verify expense bills, invoices, supporting documents, and payment records.
• Maintain statutory compliance documents, including Fire NOCs, fire extinguisher validity records, warranty certificates, and asset checklists.
• Track the validity and renewal dates of compliance documents and coordinate with the concerned teams for timely renewals.
• Prepare and maintain store-wise expense statements and MIS reports.
• Monitor administrative expenses against approved budgets and highlight any discrepancies or cost overruns.
• Coordinate with vendors, store teams, and internal departments to collect documents, verify expenses, and resolve administrative issues.
• Maintain proper records of store assets, warranties, and other administrative documentation.
• Ensure accurate documentation, timely reporting, and adherence to company policies and procedures.

Preferred candidate profile

• Graduate in any discipline; a degree in Business Administration or a related field will be preferred.
• 13 years of experience in administration, MIS reporting, expense management, or a similar role.
• Good working knowledge of MS Excel, including data entry, expense tracking, and report preparation.
• Strong organizational, coordination, and documentation skills.
• Attention to detail and the ability to maintain accurate records.
• Good communication skills and the ability to coordinate with multiple departments.
• Prior experience in retail administration, store openings, or multi-location operations will be an added advantage.