Strategic Executive Assistant

Job Title : Strategic Executive Assistant Presidents Office

Department : Presidents Office

Reporting To : President / Head Presidents Office

Role Type : Full-time | On-site

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Job Summary

The Strategic Executive Assistant Presidents Office will ensure smooth execution of key priorities by tracking ongoing projects, coordinating tasks across departments, and driving timely follow-ups from the Presidents Office. The role also supports planning of new projects by creating basic plans, timelines, and ownership structure.

Key Responsibilities

Project Tracking & Updates

Maintain a master tracker of all projects and tasks coming from the Presidents Office

Take weekly updates from concerned teams and prepare a simple status report (On Track / Delayed / Risk)

Flag risks, delays, dependencies, and pending approvals to the President

Coordination & Follow-up

Coordinate with internal departments for tasks assigned by the President

Ensure each task has owner, timeline, and deliverable

Schedule meetings, share agendas, take short notes, and circulate action points

Drive closure through consistent follow-up and escalation where required

New Project Planning Support

Assist in new project planning: scope, timeline, task breakup, approvals, and key stakeholders

Coordinate with vendors/partners for meetings, proposals, timelines, and documentation

Support preparation of simple comparative notes for options/quotations

Documentation & Office Support

Maintain proper documentation for projects: notes, decisions, MoMs, trackers, approvals

Prepare short summaries for the President: whats done, whats pending, what needs decision

Experience

68 years in operations / project coordination / PMO / founders office / execution roles

Education

MBA (Finance) from a reputed business school (preferred)

Key Skills & Competencies

Strong follow-up and coordination skills with multiple stakeholders

Excellent communication (clear updates, short notes, action-oriented writing)

Good working knowledge of Excel/Google Sheets, PowerPoint, Word

Ability to handle senior-level tasks with discretion and confidentiality

High ownership mindset, discipline, and speed of execution

Success Metrics (KPIs)

Weekly project tracker updated accurately and on time

Timely closure of tasks from the Presidents Office

Reduced delays due to proactive coordination and escalation

New projects initiated with clear timeline, ownership, and documentation