Strategic Executive Assistant

Job Title : Strategic Executive Assistant Presidents Office

Department : Presidents Office

Reporting To : President / Head Presidents Office

Role Type : Full-time | On-site

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Job Summary

The Strategic Executive Assistant Presidents Office will ensure smooth execution of key priorities by tracking ongoing projects, coordinating tasks across departments, and driving timely follow-ups from the Presidents Office. The role also supports planning of new projects by creating basic plans, timelines, and ownership structure.

Key Responsibilities

• Project Tracking & Updates
• Maintain a master tracker of all projects and tasks coming from the Presidents Office
• Take weekly updates from concerned teams and prepare a simple status report (On Track / Delayed / Risk)
• Flag risks, delays, dependencies, and pending approvals to the President
• Coordination & Follow-up
• Coordinate with internal departments for tasks assigned by the President
• Ensure each task has owner, timeline, and deliverable
• Schedule meetings, share agendas, take short notes, and circulate action points
• Drive closure through consistent follow-up and escalation where required
• New Project Planning Support
• Assist in new project planning: scope, timeline, task breakup, approvals, and key stakeholders
• Coordinate with vendors/partners for meetings, proposals, timelines, and documentation
• Support preparation of simple comparative notes for options/quotations
• Documentation & Office Support
• Maintain proper documentation for projects: notes, decisions, MoMs, trackers, approvals
• Prepare short summaries for the President: whats done, whats pending, what needs decision

Candidate Profile

• Experience
• 68 years in operations / project coordination / PMO / founders office / execution roles
• Education
• MBA (Finance) from a reputed business school (preferred)
• Key Skills & Competencies
• Strong follow-up and coordination skills with multiple stakeholders
• Excellent communication (clear updates, short notes, action-oriented writing)
• Good working knowledge of Excel/Google Sheets, PowerPoint, Word
• Ability to handle senior-level tasks with discretion and confidentiality
• High ownership mindset, discipline, and speed of execution
• Success Metrics (KPIs)
• Weekly project tracker updated accurately and on time
• Timely closure of tasks from the Presidents Office
• Reduced delays due to proactive coordination and escalation
• New projects initiated with clear timeline, ownership, and documentation