Purchase Executive

Duties and Responsibilities

• Understand the Purchase Policies of the organization and implement in day to day activities.
• Review and update Procurement Plan of every project on day to day basis
• Receive Purchase request from the sites
• Check the stock status and availability
• Look for specification, quantity, quality and delivery needs of the request thoroughly and seek inputs if required from the originator of the request
• Select appropriate vendor from the approved vendor list and seek quotations
• Receive bids/quotes and Prepare comparative statement
• Conduct first level of techno commercial negotiations
• Evaluate the Taxes and duties components.
• Put up the Request for approval to the purchase manager/senior/top management
• Prepare POs
• Entire purchase process is to be done through ERP
• Follow up with vendor for the appropriate onsite/offsite technical inspection if required
• Ensure the materials are delivered at the required place on time without any delay.
• Receive GRNs, verify with PO quantities
• Certify the Tax invoices/Bills and recommend for payment as per PO terms and conditions.
• Facilitate approval of the bills from higher authorities
• Follow up with accounts department and ensure payment to vendor
• Conduct vendor master updating & vendor rating
• Prepare MIS/Reports and summarize data as and when required.