Administration Assistant

Job description / Role

• Provide administrative and secretarial support to senior management.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Handle incoming calls, emails, and official communications professionally.
• Organize and maintain filing systems, records, and confidential documents.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Prepare purchase requests, expense reports, and administrative documentation.
• Liaise with internal departments and external stakeholders.
• Monitor office supplies and coordinate procurement when required.
• Support project coordination and ensure timely completion of administrative tasks.
• Assist in organizing company events, workshops, and executive meetings.
• Perform other administrative duties assigned by management.

• Bachelor’s degree or diploma in Business Administration, Management, or a related field.
• Minimum 3–5 years of experience as an Administrative Assistant, Executive Assistant, or Office Administrator.
• Fluent in Arabic and English (spoken and written).
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using ERP systems (SAP experience is an advantage).
• Strong organizational, planning, and multitasking abilities.
• High level of professionalism, integrity, and confidentiality.
• Excellent attention to detail and problem-solving skills.
• Ability to work independently and under pressure.

About the Company

Kinetic energy is energy in motion: dynamic, powerful and transformative. Kinetic Space Interior Design LLC translates that idea into physical environments that energize movement, inspire interaction and support business growth.