Junior Human Resource Recruitment Executive

About Kingston Educational Institute

Kingston Educational Institute (KEI) is a multidisciplinary education society operating a 28-acre campus in Barasat, Kolkata, spanning engineering, management, law, paramedical and allied health science institutions — alongside Kingston General Hospital. Together these units run a continuous, varied hiring pipeline: teaching and non-teaching staff for the institute, and clinical and non-clinical staff for the hospital.

About the Role

We are looking for an energetic, detail-oriented Junior HR Recruiter to manage end-to-end recruitment for open positions across both KEIs academic institutions and Kingston General Hospital. The role covers sourcing, screening, interview coordination, offer follow-up, and joining formalities — working closely with department heads/HODs on the institute side and clinical/administrative heads on the hospital side to close vacancies quickly and with the right fit.

This is an excellent opportunity for someone early in their HR career to gain hands-on, high-volume recruitment exposure across a genuinely diverse hiring landscape — faculty, administrative staff, doctors, nurses, paramedical and hospital support roles — within a single organization.

Key Responsibilities

1. Requisition & Vacancy Tracking

• Collect and maintain updated manpower requisitions from institute departments (Academics, Admin Services, Accounts & Finance, Purchase, Sales & Marketing) and hospital departments (Clinical, Nursing, Para-medical, Hospital Administration).
• Maintain a live open-positions tracker with role, department, priority, and ageing of each vacancy.
• Flag long-pending or critical vacancies (e.g., faculty approvals, clinical roles) for priority action.

2. Sourcing & Pipeline Building

• Source candidates through job portals (Naukri, Indeed, LinkedIn), social media, employee referrals, consultancies, and campus placement drives.
• Post and refresh job openings across relevant portals and platforms for both institute and hospital roles.
• Build and maintain a talent pipeline for recurring/high-volume roles (faculty, nursing, para-medical, admin support).

3. Screening & Interview Coordination

• Screen resumes against role requirements and conduct initial telephonic/HR-round screening.
• Schedule technical/departmental interview rounds with respective HODs (institute) or clinical/department heads (hospital).
• Coordinate interview logistics — candidate communication, panel availability, feedback collection.

4. Offer & Joining Coordination

• Coordinate offer approval with the HR Manager and respective department head.
• Follow up with selected candidates through offer acceptance and notice-period closure to ensure timely joining.
• Coordinate joining formalities — documentation, verification, and handover to the HR Operations team for onboarding.

5. Documentation & Compliance

• Verify candidate documents — educational certificates, experience letters, and identity proof.
• Conduct or coordinate reference/background checks as required, particularly for clinical and academic roles.
• Maintain recruitment files and MIS in line with institute and statutory record-keeping requirements.

6. Reporting

• Maintain a weekly recruitment status report — positions open, in-pipeline, offered, and closed — across institute and hospital.
• Track source-wise effectiveness (portal vs. referral vs. consultancy vs. campus) and interview-to-offer conversion.
• Share regular updates with the HR Manager and escalate ageing or hard-to-fill vacancies.

Key Deliverables / KPIs

• Reduced average time-to-fill across institute and hospital vacancies.
• 100% weekly update of the open-positions tracker.
• Healthy offer-to-joining ratio and low early-attrition/no-show rate.
• Consistent pipeline coverage for recurring/high-volume roles.
• Complete and accurate candidate documentation for every hire.
• Timely, accurate weekly recruitment MIS to the HR Manager.

Required Qualification

• Bachelors or Masters degree in Human Resources, Business Administration, or a related discipline.
• MBA/PGDM in HR will be an added advantage.

Required Experience

• 0–2 years of experience in recruitment/talent acquisition.
• Prior exposure to hiring for an educational institution or healthcare/hospital setup is preferred but not mandatory.
• Freshers with strong communication, energy, and organizational skills are encouraged to apply.

Required Skills

• Working knowledge of sourcing through Naukri, LinkedIn, Indeed, and social media.
• Good telephonic and in-person screening/interviewing skills.
• Proficiency in MS Excel/Google Sheets for maintaining trackers and reports.
• Strong verbal and written communication skills.
• Ability to coordinate simultaneously with multiple department heads across very different functions — academic, administrative, and clinical.
• Comfortable managing volume and variety — from faculty and admin roles to nursing and para-medical positions.
• Attention to detail in documentation and compliance.

Preferred Knowledge

Familiarity with an ATS/HRMS or recruitment tracking tool (e.g., greytHR, Naukri RMS, Zoho Recruit) is an advantage. Prior exposure to campus placement coordination or healthcare-sector hiring norms will also be valued, though not mandatory — training will be provided.

Ideal Candidate Profile

The ideal candidate is a proactive self-starter who enjoys the fast pace of high-volume recruitment and is equally comfortable sourcing a lecturer, a nurse, or an accounts executive. They follow up persistently without dropping the ball, keep their tracker current, document everything cleanly, and know when to escalate a stalled vacancy to the HR Manager. Above all, they bring energy, ownership, and a genuine interest in building a long-term career in HR and talent acquisition.