Coordinator

Key Roles & Responsibilities

1. Meeting Coordination & Scheduling

• Manage the Directors calendar and schedule internal and external meetings.
• Coordinate with departments, clients, vendors, and business associates.
• Arrange meeting rooms, send invitations, and manage rescheduling or cancellations.

2. Appointment Management

• Schedule and manage appointments for the Director.
• Coordinate with visitors and stakeholders.
• Maintain appointment schedules and provide timely reminders.

3. Travel Management

• Manage domestic and international travel arrangements.
• Handle flight bookings, hotel reservations, and local transportation.
• Prepare travel itineraries and coordinate changes or cancellations.

4. Minutes of Meetings (MOM) & Follow-ups

• Prepare and circulate Minutes of Meetings (MOM).
• Record key discussions, decisions, and action points.
• Follow up with departments to ensure timely task completion.

5. Administrative & Executive Assistance

• Provide day-to-day administrative support to the Director.
• Manage official emails, correspondence, and documentation.
• Coordinate with departments for smooth execution of tasks.
• Maintain confidential records and ensure timely reminders for important commitments.

Required Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office and email management.
• Good documentation, coordination, and follow-up skills.
• Ability to multitask and prioritize responsibilities.
• Professional attitude with strong confidentiality and problem-solving skills.