Construction Manager

Title: Document Controller

Location: Vadodara, Gujarat Across India (travel may be required)

Work Mode: On-site

Employment type: Full-time, Permanent

Job Summary

We are looking for a detail-oriented Document Controller to manage and maintain all project documents such as engineering drawings, contracts, QA/QC records, compliance documents, and reports.

Experience in Chemical, Pharma, Food & Beverage, or Engineering/EPC projects is preferred. Candidates from Engineering Consulting/EPCM organizations will be given preference.

Key Responsibilities

• Establish, maintain, and update electronic and physical document control systems
• Ensure version control and circulation of only the latest approved documents
• Manage document distribution and tracking using transmittals
• Review documents for formatting, numbering, compliance, and accuracy
• Archive and retrieve project records for audit and reference
• Handle engineering documents such as P&ID, Isometrics, As-built drawings, Vendor documents, MOM, ITP, NCR, Specifications, Purchase Orders, Test Certificates, Contracts, etc.
• Generate document status, progress, forecast, and overdue reports
• Support ISO 9001:2015 & ISO 45001:2018 audits
• Coordinate with Project Managers, HR, and Finance for man-hour tracking and project costing
• Manage legal documents, NDAs, contracts, IP/Trademark records
• Maintain database structure, permissions, and access control
• Be open to travel/stay within or outside India as per project needs

Required Qualifications & Skills

• Diploma in Engineering / System Management (Bachelors preferred)
• 14+ years of experience in Document Control within Engineering/EPCM industry
• Strong knowledge of MS Office (Word, Excel, PowerPoint)
• Understanding of document numbering, tracking, and compliance systems
• High attention to detail and strong organizational skills
• Good command of English (spoken and written)
• Ability to maintain confidentiality