Inventory & Tally Associate

Lady Bamford Foundation
Department Icon Accounting & Finance
Posted: 10 hours ago
1-4 years
Jaipur
Accounting & Finance
work from office
Full Time
Closes 11 Jan 2027
Posted: 10 hours ago
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Job Description

  • Lady Bamford Foundation
  • Job title
  • Inventory & Tally Associate
  • Exhibition & Sales
  • 0-2 Years
  • Department
  • Years of Experience
  • Qualification
  • Reports to
  • Courses in relevant field
  • Location
  • Jaipur
  • Role Overview
  • The Inventory & Tally Executive is responsible for maintaining accurate, timely and complete
  • inventory transactions in Nila Tally / ERP system across the full material and product lifecycle
  • from raw material receipt through production, processing / job work, work-in-progress, finished goods
  • and distribution.
  • The role creates an end-to-end system trail of inventory movement. The system is end-to-end;
  • accountability for physical movement, production decisions, procurement, distribution and
  • commercial decisions remains with the respective functional teams.
  • ROLE PURPOSE / ROLES & RESPONSIBILITIES
  • 1. Raw Material Tally & Inventory Recording
  • Record authorised raw-material receipts in Tally / ERP based on approved purchase and inward
  • documentation.
  • Maintain item-wise records including item code, description, quantity, unit of measurement and
  • location.
  • Record authorised material issues from stores to Production or other approved users.
  • Ensure inward and issue entries are supported by appropriate documentation.
  • Flag missing documentation, unusual quantities or discrepancies to the relevant functional owner.
  • 2. Processing & Job Work System Tracking
  • Record authorised movement of material to dyeing, weaving, printing, embroidery, stitching,
  • finishing and other processing / job-work partners.
  • Maintain system records of quantity sent, quantity received back and outstanding material based
  • on documents provided by Production / Supply Chain.
  • Maintain job-worker-wise records of material lying outside Nila premises.
  • Flag overdue returns, unexplained differences or incomplete documentation to the Production /
  • Supply Chain owner.
  • 3. Work-in-Progress (WIP)
  • Maintain Tally / ERP records of authorised WIP movements where required.
  • Update records based on information / documents received from Production.
  • Maintain visibility of outstanding WIP in system reports.
  • Highlight ageing or unexplained WIP balances to the Production / Supply Chain owner.
  • 4. Finished Goods System Recording
  • Record finished goods received from Production.
  • Maintain SKU / product-wise finished-goods records in Tally / ERP.
  • Record authorised transfers, dispatches, returns, damages and approved adjustments.
  • Maintain location-wise system records for Jaipur, Jodhpur, Bangalore, e-commerce and other
  • approved locations.
  • Support reconciliation of finished-goods system records with physical stock counts.
  • 5. Distribution & Inter-location Transfers
  • Record authorised movement of finished goods between Nila locations.
  • Prepare / process required stock transfer documentation based on approved instructions.
  • Maintain records of goods dispatched, goods received and goods in transit.
  • Coordinate with Retail, Production / Supply Chain and Finance to close documentation End-to-End System Maintenance
  • Maintain accurate and timely inventory transactions across RM, processing / job work, WIP, FG
  • and distribution.
  • Ensure transactions are entered against the correct item, quantity, location and transaction type.
  • Maintain clean inventory ledgers and an auditable transaction trail.
  • Identify duplicate, missing or incorrect entries and coordinate corrections through the appropriate
  • approval process.
  • Maintain system discipline so that physical movements are reflected in the system within agreed
  • timelines.
  • 7. GST, HSN & E-way Bill Documentation
  • Maintain relevant HSN and GST information in coordination with Finance.
  • Process / generate e-way bills for applicable movements based on approved dispatch information.
  • Check invoice, transporter, destination and quantity information before processing.
  • Maintain supporting dispatch documentation in an organised and audit-ready manner.
  • Escalate mismatches between documents and system information to Finance / the relevant
  • functional owner.
  • 8. Reconciliation & Variance Reporting
  • Support regular reconciliation between physical stock information and Tally / ERP records.
  • Participate in physical stock counts and cycle counts as required.
  • Identify shortages, excesses, unrecorded movements, duplicate entries and other variances.
  • Prepare variance reports and share them with the relevant functional owner and Finance.
  • Follow up until discrepancies are resolved and approved corrections are recorded.
  • 9. Inventory MIS & Reporting
  • Prepare periodic inventory reports from Tally / ERP.
  • Provide RM, WIP and FG stock reports to the relevant functional teams.
  • Prepare stock movement, ageing and slow-moving reports as required.
  • Provide location-wise stock statements for retail and distribution.
  • Maintain transaction records required for monthly closing, audits and management reporting.
  • 10. Returns, Damages & Adjustments
  • Record authorised returns, damages, replacements, samples and other approved stock movements.
  • Maintain supporting documentation for all adjustments.
  • Ensure no stock adjustment is made without the required approval.
  • Maintain an audit trail of adjustments and the reason for each transaction.
  • 11. Documentation & Process Discipline
  • Maintain systematic filing of inventory-related documents, transfer records, job-work records and
  • dispatch documentation.
  • Ensure all transactions are traceable to an authorised source document.
  • Support implementation of Nila inventory SOPs and documentation processes.
  • Strong working knowledge of Tally / ERP.
  • Good command of MS Excel, including sorting, filtering, lookups and reconciliation.
  • Basic understanding of inventory accounting and stock movement.
  • Understanding of RM, WIP and FG terminology and inventory flows.
  • Working knowledge of GST, HSN codes and e-way bills.
  • Strong attention to detail and numerical accuracy.
  • Ability to identify mismatches between documents, physical information and system records.
  • Disciplined documentation and filing skills.
  • Good coordination and follow-up skills.
  • Ability to work with Production, Stores, Finance, Retail and external job-work partners.
  • Integrity and discretion when handling financial and inventory information.
  • Relevant Experience
  • Preferred candidates will have worked in inventory accounting, Tally / ERP operations, stores
  • accounting, stock reconciliation, production accounts or inventory control. Experience in textile,
  • garment, home textile, craft production, export houses, design-led manufacturing or other multi-stage
  • production environments is desirable.
  • The candidate does not need to be a supply-chain manager or production specialist. The key
  • requirement is strong Tally / ERP discipline, inventory understanding and the ability to accurately
  • record and reconcile transactions across multiple stages.
  • Working Hours & Days
  • 6 days a week (Monday to Saturday, 10 AM 6 PM)

Skills

Tally ERPMaterialsInventory ValuationApparelStock ReconciliationControlInventoryRaw MaterialAccountingAccountsDiscretionErpInventory AccountingInventory ControlMonthly ClosingManagement ReportingReconciliation.ReturnsTransactionsVariance ReportsFinanceReconciliation

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