Executive

2. Posting and Recording3. Payment Processing4. Reconciliation5. Documentation & Compliance6. Communication7. Reporting & Analysis

• Invoice Verification
• Verifying purchase invoices from vendors for accuracy.
• Matching invoices with purchase orders (PO) and goods receipt notes (GRN).
• Checking for duplicate payments or discrepancies.
• Entering invoices into accounting software (like SAP, Tally, QuickBooks, Oracle).
• Ensuring correct GL (General Ledger) coding and cost center allocation.
• Updating accounts payable and receivable ledgers.
• Coordinating with the finance team for timely vendor payments.
• Ensuring compliance with payment terms and early payment discounts.
• Preparing payment batches and verifying bank details.
• Regularly reconciling vendor statements and resolving discrepancies.
• Assisting in month-end and year-end closing activities related to payables/receivables.
• Maintaining proper records of invoices for internal and external audits.
• Ensuring compliance with tax regulations (e.g., TDS, GST, VAT, etc.).
• Assisting in responding to audit queries.
• Coordinating with vendors/customers for clarifications or disputes.
• Liaising with procurement, sales, and warehouse teams for invoice-related issues.
• Generating reports on outstanding payables/receivables.
• Assisting in cash flow forecasting based on due invoices.
• Identifying trends or issues in the invoicing process and suggesting improvements