Administration Executive

Administration Executive

Company: Layam Groups

Location: Chennai – Head Office, Adyar

Designation: Admin Executive / Senior Admin Executive

Department: Administration

Experience: 3–5 Years

Job Summary

We are looking for an experienced Administration Executive to manage and coordinate day-to-day administrative activities at our Chennai Head Office. The candidate will be responsible for office administration, housekeeping, facility management, transport and cab management, vendor coordination, maintenance and employee support services to ensure smooth office operations.

Key Roles & Responsibilities

1. Office Administration

• Manage day-to-day office administration and ensure smooth office operations.
• Maintain office infrastructure, facilities and administrative records.
• Monitor office supplies, stationery and pantry requirements.
• Ensure proper maintenance of office assets and equipment.
• Coordinate seating arrangements, meeting rooms and office facilities.

2. Housekeeping & Facility Management

• Supervise housekeeping staff and ensure office cleanliness and hygiene.
• Monitor housekeeping schedules and daily cleaning activities.
• Ensure proper maintenance of office premises and common areas.
• Coordinate with facility management and maintenance teams.
• Handle repair and maintenance activities related to electrical, plumbing and other office infrastructure.

3. Transport & Cab Management

• Coordinate employee transportation and cab arrangements.
• Manage daily cab schedules, routes and vehicle allocation.
• Coordinate with transport vendors and drivers.
• Monitor cab usage, attendance and transportation expenses.
• Ensure timely transportation services for employees and visitors.

4. Vendor & Supplier Management

• Coordinate with vendors, suppliers and service providers.
• Obtain quotations and negotiate service costs.
• Monitor vendor performance and service quality.
• Verify vendor invoices and coordinate payment processing with the Finance team.
• Maintain vendor agreements, bills and supporting documents.

5. Security & Safety Management

• Coordinate with security personnel and monitor security arrangements.
• Maintain visitor entry and exit records.
• Ensure proper access control and workplace safety.
• Coordinate emergency preparedness and safety-related activities.
• Monitor CCTV and other security-related facilities where applicable.

6. Purchase & Inventory Management

• Manage office stationery, pantry supplies and general consumables.
• Maintain inventory records and stock registers.
• Raise purchase requests and coordinate procurement activities.
• Monitor stock availability and ensure timely replenishment.
• Maintain records of office assets and equipment.