Administrative Coordinator

Duties and Responsibilities:

Event Coordination:

• Collaborate with clients to understand their catering needs, including menu selection, dietary requirements, and event details.
• Coordinate with chefs, kitchen staff, and event planners to plan and execute catering events.
• Manage event timelines, ensuring timely delivery and setup of catering services.
• Address any issues or concerns that arise during events, providing prompt solutions and ensuring client satisfaction.

Administrative Support:

• Manage and maintain accurate records of catering contracts, invoices, and client information.
• Assist in preparing proposals, contracts, and pricing estimates for catering services.
• Coordinate with clients regarding event changes, updates, and additional requirements.
• Handle communication with clients, vendors, and internal teams to ensure effective information flow.
• Manage inventory and procurement of catering supplies and equipment.

Staff Coordination and Training

• Recruit, train, and supervise catering staff, ensuring they understand their roles and responsibilities.
• Coordinate staff schedules to ensure adequate coverage for events.
• Conduct performance evaluations and provide feedback to catering staff.

Qualifications and Skills:

• Proven experience in food service catering or event coordination.
• Strong organizational and multitasking abilities to manage multiple events simultaneously.
• Excellent communication and interpersonal skills to work effectively with clients, vendors, and staff.
• Attention to detail and problem-solving skills to address issues in a timely manner.
• Proficient computer skills, including MS Office Suite and catering software.
• Ability to work under pressure, meet deadlines, and adapt to changing priorities.
• Flexibility to work evenings, weekends, and holidays as required by catering schedules.