Executive Assistant

The Executive Assistant will provide high-level administrative, organizational, and operational support to senior management. The role requires exceptional discretion, strong coordination skills, and the ability to manage multiple priorities in a fast-paced corporate environment.

Role & responsibilities

Executive Support

• Act as the primary point of contact between senior leadership and internal/external stakeholders
• Manage and maintain executive calendars, appointments, and travel schedules
• Screen and prioritize emails, calls, and correspondence
• Draft, review, and manage emails, presentations, reports, and official communications
  

Meeting & Coordination

• Schedule and coordinate internal and external meetings
• Prepare agendas, presentations, and briefing documents
• Record minutes of meetings (MoM) and track action items
• Follow up with departments to ensure timely closure of assigned tasks
  

Administrative & Office Management

• Maintain confidential files, records, and documents
• Handle expense statements, reimbursements, and approvals
• Support HR/Admin coordination when required
• Ensure compliance with company policies and protocols
  

Stakeholder Management

• Coordinate with vendors, consultants, clients, and government bodies as required
• Liaise with project teams, site offices, and corporate departments
  

Confidentiality & Compliance

• Handle sensitive information with utmost confidentiality
• Maintain professionalism and integrity in all interactions

Preferred candidate profile

• Graduate in any discipline
• 3-7 years of experience as an Executive Assistant or similar role
• Experience supporting CXOs / Senior Leadership is preferred
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of discretion and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and handle pressure