Facilities Specialist

Description
About Liferay
Liferay is a uniquely profitable B2B enterprise software company with 1,200+ fiery-eyed employees all across Europe, the Americas, the Middle East, Asia, and Africa. As a renowned provider of enterprise open source technologies, we have been recognized by Gartner for empowering businesses around the world to solve complex digital challenges. Liferay Experience Cloud is an all-in-one solution that unites our Liferay DXP and cloud platform capabilities with built-in analytics and B2B commerce functionality, reducing the time to market and allowing for accelerated innovation - serving notable customers across the globe such as Airbus, US Bank, Honda, and Desjardins.
But we dont just make awesome software, we are also fueled by a greater-than-profit vision. By building a vibrant business, making technology useful, and investing in communities, we make it possible for people to reach their full potential to serve others. Liferay donates 10% of our profits to charities around the world. Oh, were also self-funded which gives us the freedom to work on whatever we think brings the most value to customers and communities in the long run!
About You And This Role
As the Facilities Specialist Liferay India Pvt. Ltd., you are the vital link ensuring that our workspace operates seamlessly and reflects Liferays culture and mission. You will be responsible for creating and maintaining an environment that enables collaboration, productivity, and employee satisfaction. From managing office supplies to coordinating vendor relationships and supporting travel and events, your work ensures that the facility supports our people and our purpose.
In this generalist rolelike many at Liferayyoull thrive with a hands-on mindset and a flexible approach. Youll have the opportunity to positively impact not only the daily operations of the India office but also the overall employee experience, contributing to Liferays global success.
Key Objectives

• Create and maintain a workplace that embodies Liferays values and mission.
• Ensure the smooth, proactive operation and maintenance of office facilities.
• Represent Liferay while interacting with vendors, contractors, and employees to support business needs effectively.
  

Responsibilities
Facilities/Office Administration (70%)

• Procure and maintain inventory of office supplies, including pantry items, beverages, and consumablesensuring cost efficiency and availability.
• Oversee the maintenance of furniture, equipment, and facilities to meet compliance standards; schedule necessary repairs and upgrades.
• Manage vendor relationships for all office-related services and supplies, ensuring service quality and value for money.
• Support local leadership in coordinating logistics for internal meetings, external visitors, and special office events.
• Lead planning and logistics for events hosted at Liferay India.

• Manage the travel deskhandling bookings for employees and guests, and ensuring a seamless travel experience.
• Ensure timely invoice processing and payments for all facility-related vendors.
• Oversee compliance with building safety norms, including fire safety protocols and evacuation training.
• Act as the communication point for office-related announcements and updates.
• Manage incoming and outgoing mail and packages, including sorting and distribution.
• Coordinate deployment of equipment and office assets to remote employees.
• Maintain accurate inventory of hardware, furniture, and other assets.
• Prepare employee workstations, including hardware imaging and setup.
• Maintain and support office equipment such as printers and projectors.
• Ensure proper documentation and collaborate with the Finance team during audits.
  

Support to the People team (30%)

• Collaborate with the People Team to organize employee engagement events and office celebrations.
• Assist with visa processing for employee travel related to conferences and official visits.
• Support HR-driven initiatives to foster employee connection and culture at the India office.
• Take on additional assignments from the People Team as required.
  

Required Qualifications

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Get Hired
• Minimum of 3 years of experience in facilities and/or office management
• Bachelors degree or equivalent in any discipline
• Demonstrated ability to manage emergencies calmly and effectively
• Strong project management skills with the ability to prioritize tasks, plan efficiently, and execute projects within deadlines
• Excellent communication and active listening skills for engaging effectively with vendors, contractors, and internal teams
• Strong interpersonal skills with the ability to build positive working relationships
• Self-motivated and proactive with the ability to work independently and take initiative
• Fluency in Kannada (native level) and professional proficiency in English; Knowledge of any additional language is a plus
• Familiarity with IT support and basic troubleshooting related to hardware and software is an advantage
• Basic understanding of Mac and Windows operating systems is desirable
  

What We Offer

• Salary package w/ competitive benefits according to qualifications and experience
• Opportunities to take responsibility, grow professionally, and Stay Nerdy
• A positive and collaborative work culture
• Check out what employees say about us on Glassdoor
• Working at a leading open-source company
  

Equal Opportunities Employer - Statement
Liferay is committed to the equal treatment of all candidates, customers and employees and to fostering a culture of dignity at work. Our operating procedure provides for equal opportunities in recruitment and employment with the aim to eliminate discrimination against any job applicant or employee on the basis of race, age, sexual orientation, gender, religion or beliefs, marital or civil partnerships status, family or dependency status, disability, pregnancy and maternity or membership of a traveling community.