Administration Executive

Role & responsibilities

• Manage day-to-day office administration, ensuring the workplace is organized, clean, and functioning smoothly.
  
• Act as the primary administrative support to the CEO, assisting with calendar management, meetings, and coordination.
  
• Extensive handling of travel and logistics, including bookings, itineraries, hotel coordination, and maintaining travel records.
  
• Maintain vendor relationships and manage office services such as housekeeping, maintenance, and supplies.
  
• Support staff management activities including attendance tracking, punctuality, decorum, grooming standards, and coordination with drivers.
  
• Prepare and circulate Minutes of Meetings (MOMs) and ensure follow-ups on action items.
  
• Maintain and organize important documents for leadership and ensure confidentiality of sensitive information.
  
• Be proactive in identifying office needs, resolving issues, and suggesting improvements in dcor, processes, and employee experience.
  
• Stay informed about ongoing company activities, team updates, and key initiatives to support leadership effectively.
  

Preferred candidate profile

• Extensive experience in international and domestic travel management (flights, visas, hotels, itineraries).
  
• Strong expertise in calendar management, office administration, and vendor management.
  
• Fluent English communication, confident personality, and professional grooming.
  
• Ambitious, proactive, and solution-oriented individual with a strong ability to get things done.
  

Benefits:

• Opportunity to Work in a Fast-Paced and Dynamic Organization: At Locobuzz, we thrive on innovation and agility. You'll have the chance to work in an environment where every day brings new challenges and opportunities for growth. Your contributions will make a real impact on our dynamic organization.
• Learning and Upskilling: At Locobuzz we believe in continuous learning and development. You'll have access to resources and support for your professional development, which may include training, workshops, and opportunities to expand your skill set.
• Collaborative Workplace: Collaboration is at the heart of our culture. You'll be part of a team that values open communication, knowledge sharing, and working together to achieve common goals. Your ideas and insights will be heard and respected, fostering a sense of belonging within our collaborative workplace.