HR Assistant/ HR Coordinator

HR Assistant/HR Coordinator

Key Responsibilities

• Support recruitment by posting vacancies, screening applications against agreed requirements, scheduling interviews, and following up with candidates.
• Coordinate employee on-boarding, collect required documents, and arrange joining formalities and induction.
• Prepare offer letters, employment documents, and routine HR correspondence using approved templates.
• Maintain accurate employee records, personnel files, and HR system entries.
• Track attendance, leave, absence, and overtime, and prepare verified inputs for payroll processing.
• Monitor probation periods, contract renewals, and document expiry dates, coordinating timely action with the relevant teams.
• Respond to routine employee inquiries and refer sensitive or complex matters to the HR manager.
• Assist with performance-review schedules, training arrangements, and employee communications.
• Coordinate resignation and exit formalities, including clearance documentation and inputs for final settlement.
• Prepare routine HR reports and handle employee information with strict confidentiality.
• Coordinate with the administration or PRO team on employee visa, work-permit, and medical-insurance applications, renewals, and cancellations, where applicable.
• Support the implementation of HR policies by circulating approved updates, maintaining employee acknowledgements, and following up on required documentation.

Candidate Requirements

• Previous experience in HR administration or a similar support role.
• Basic understanding of recruitment, on-boarding, employee records, attendance, and leave administration.
• Good written and verbal communication skills and a professional approach to employee interactions.
• Proficiency in Microsoft Office, particularly Excel and Word; familiarity with HR software is preferred.
• Strong organisational skills, attention to detail, and the ability to follow up on multiple tasks.
• Ability to handle confidential information responsibly and maintain accurate records.
• Basic awareness of employment requirements applicable to the work location is preferred.
• Minimum 2-3 years of experience in HR administration or a similar support role.

Qualifications

A bachelor's degree or diploma in Human Resources, Business Administration, or a related field is preferred. Candidates with relevant HR administration experience and strong practical skills will also be considered.