Talent Acquisition Coordinator (Contractual Role)

Talent Acquisition Coordinator

Location - Vikhroli (E) - Mumbai

About the Role

We are seeking a proactive, enthusiastic, and dynamic individual to join our Talent Acquisition team at LyondellBasell. As a Talent Acquisition Coordinator, you will play a vital role in supporting our recruiting operations. This position is a key member of the TA team, partnering closely with Talent Acquisition Advisors, HR Business Partners (HRBP), and Hiring Managers to ensure smooth execution of the talent acquisition process and deliver an exceptional candidate experience.

Key Responsibilities

1. Manage logistics and administration of interviews, including scheduling, travel arrangements, and pre-employment processes.
2. Ensure clear and timely communication of recruiting details and status updates to candidates, recruiters, HRBPs, and hiring managers.
3. Partner with Talent Acquisition Advisors to proactively manage candidates and stakeholders throughout the hiring process.
4. Process candidate expense reimbursements and liaise with Finance teams for timely payments.
5. Assist in posting open positions to job boards and maintain accurate candidate status updates in the applicant tracking system (SuccessFactors).
6. Provide candidates with complete interview documentation and real-time status updates.
7. Initiate, Monitor and track pre-employment processes – Background Verification Checks, Pre-employment Health Check and Reference Checks.
8. Support onboarding, EC Profile and Ever boarding by ensuring new hire information is correctly set up in SAP.
9. Uphold LyondellBasells values, policies, and statutory employment legislation.
10. Handle general administrative tasks such as reports, meeting planning, compliance and team coordination.
11. Perform other administrative responsibilities to support the Talent Acquisition office as required.

Performance Measures

1. Timely and accurate coordination of interviews and candidate logistics.
2. Positive candidate experience throughout the recruitment process.
3. Effective communication and collaboration with HRBPs, recruiters, and hiring managers.
4. Compliance with organizational policies and employment legislation.
5. Efficient management of administrative tasks and documentation.

Qualifications & Skills

1. Bachelors/ Masters Degree in HRM or equivalent
2. Minimum 5 years of recruiting or HR support experience.
3. Strong organizational, written, and verbal communication skills across all levels of the organization.
4. Ability to manage confidential information with discretion and accuracy.
5. Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
6. Strong working knowledge of SuccessFactors and SAP.
7. High energy, initiative, and ability to manage multiple priorities under tight deadlines.
8. Self-motivated with minimal supervision and excellent team collaboration skills.
9. Experience working in a recruitment or HR department within a complex matrix organization.
10. Tech-savvy with strong data management skills.

Why Join Us

At LyondellBasell, you will be part of a dynamic HR team that values collaboration, innovation, and excellence. This role offers the opportunity to contribute to impactful talent acquisition processes while working in a fast-paced, global organization.