Human Resource Executive

Job Responsibilities:

A.Learning & Development

1. Analyze training needs through various sources i.e. PMS, Line Managers, IDPs etc. to develop new training programs or modify and improve existing programs.

2. Evaluate effectiveness of training programs and make requisite improvement based on feedbacks with the help of various tools i.e. Kirk Patrick models of learning.

3. Plan, develop & provide training, staff development programs, using knowledge of the effectiveness of methods such as classroom trainings, demonstrations, on-the-job training, meetings, conferences and workshops etc.

• 4. Prepare training budget for departments as well as the organization with Annul training calendar in place.
• 5. Confer with management and conduct surveys to identifying training needs based on business needs, processes, changes, technological advancement and other factors.
• 6. Develop and organize training manuals, multimedia visual aids and other educational materials i.e. literatures, contents, OJT materials, pamphlets etc.
• 7. Keep update the training modules, content, PPTs regularly to ensure relevancy.
• 8. Develop, facilitate and conduct testing and evaluation procedures.
• 9. Drive train the trainers initiative at all levels develop internal pools of trainers.

10. Conduct, lead and drive induction and orientation sessions and arrange on-the-job training for new hires. Engage each training participant / inductee through social media pages i.e. LinkedIn, Facebook etc. platforms by following, tagging, and publishing photos.

• 11. Tag and publish all training events to social media platforms for maximum reach.
• 12. Conduct or arrange for ongoing technical training and personal development classes for staff members.
• 13. Keeping training records and MIS i.e. Individual training history, nominations, attendance in electronic and easily retrievable form.
• 14. Any other work assigned from time to time by the company

B.Talent Management & Talent Acquisition

1. Develop or implement recruiting strategies to meet current or anticipated staffing needs. Proactively chart out weekly, monthly, quarterly and yearly plan on open positions and fulfil them within the stipulated time frame.

2. Perform & post searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements including job portals, job fairs, recruiting firms, or employee referrals etc.

• 3. Conduct walk-In interviews for bulk hiring including advertisement, venue finalization, and interview panel finalization and managing its MIS.
• 4. Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
• 5. Contact job applicants to inform them of the status of their applications.
• 6. Arranges management interviews by coordinating schedules; arranges travel, lodging, and meals; facilitate interview process and their travel reimbursements.
• 7. Should do headhunting in case of fulfilling niche positions at own or via Consultants if required.
• 8. Interview job applicants to obtain information on work history, training, education, or job skills etc.
• 9. To build employer branding plan, constantly thrive to improve Employer Value Proposition and Employee Value Proposition at various platforms.
• 10. Develop a pool of qualified candidates in advance of need for frequent and regular openings.
• 11. Recruitment through various channels and managing minimum external hiring cost of the company.

12. Determines candidature merits and credibility based on Job specification, personal interviews, skills, experiences, qualifications, analyzing responses, verifying references, internal and external parity with company etc.

13. Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions etc.

14. Completing Selection formalities, issuing offer letter, letter of intent, on boarding of candidates, Designing Induction and Refresher Training Program for new joiners and capturing induction feedback and conduct impact analysis periodically

15. Determine and capture salary expectations after selection and perform negotiation as per company’s band, level and grades for position fitment.

16. Maintain & upload all relevant applicants and interview data in the Human Resources Information System (HRIS) as well as maintaining monthly recruitment MIS and trackers

C.Compensation & Benefits & Compliances:

• 1. Design, evaluate, and modify benefits & policies to ensure that programs/ schemes are current, competitive, and in compliance with legal requirements
• 2. Analyze compensation policies, government regulations, and prevailing wage rates to develop competitive compensation plan.
• 3. Administer, direct, and review employee benefit programs
• 4. Fulfill all reporting requirements of all relevant government rules and regulations applicable under various statute.
• 5. Drafting policies, procedures and programs for recruitment, testing, placement, classification, orientation, benefits and compensation, and labor and industrial relations.
• 6. Direct preparation and distribution of written and verbal information to inform employees of benefits, compensation, and personnel policies.
• 7. Manage the design and development of tools to assist employees in benefits selection, and to guide managers through compensation decisions.
• 8. Prepare detailed job descriptions and classification systems and define job levels in organizational hierarchy.
• 9. Study legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.
• 10. Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.

11. Manage all statutory & legal compliances, maintaining registers, files, returns, records etc. as per requirements of applicable labor laws, other government guidelines from time to time.

• 12. Submit monthly compliance report on month to month basis and ensure all applicable compliances are in place at the organization level.
• 13. Updation of monthly compliance checklist and tool.
• 14. Liaison with various statutory authorities for ensuring healthy relations at all levels.

D.Payroll, Leave & Attendance & Insurance

15. To run / process monthly payroll cycle of the employees and submission statements of earnings and deductions accurately and error free to finance team for payment.

16. To ensure accurate deduction of various statutory deduction / contribution from payroll i.e. PF, PT, ESIC, Income Tax, LWF etc. and file monthly challans to relevant authorities.

17. To ensure error free closure of attendance cycle in HRMS for accurate calculation in payroll process.

18. Prepare various month end, quarter and year end reports, and reconcile issued payrolls to bank statements i.e. Bonus provision, Leave encashment provisions, actuary calculations, Group Gratuity etc.

• 19. Prepare all audit related data for submission as per internal and external audit requirement.
• 20. Review time sheets, regularization reports, OD reports. Leave reports, wage computation, and other information to detect and reconcile payroll discrepancies.
• 21. Monthly shift scheduling for each pay period.
• 22. Handling HRMS employee queries and resolving within turnaround time.
• 23. Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• 24. Timely processing of Full and Final settlement of employees each month after following the separation process
• 25. Issue and record adjustments to pay related to previous errors or retroactive increases.
• 26. Keep track of various leave records of employee i.e. Casual leave, Earned Leave, Sick Leave etc.

27. To ensure renewal of all the employee insurance policies i.e. GMC, WC, GPA & GTLI before due date after following the company laid down process as well as with optimum negotiated commercials.

• 28. Ensure error free monthly addition and deletion of employees from various insurance scheme benefits as well maintain accurate data submitted to insurance providers.
• 29. Provide best in class support to all the employees in case of insurance claim settlement, query resolution etc.
• 30. Submitting Monthly headcount reconciliation reports to management

E.Employee Engagement

1. Conceptualize, Design and finalize employee’s engagement and event calendar, its budgeting and its timely implementation at corporate and field level i.e. Annual Get Together, Cricket leagues, Sports day, monthly festival celebrations and other engagement activities.

F.HR Generalist / Operations

• 15. Interpret and explain human resources policies, procedures, laws, standards, or regulations.
• 16. Prepare or run monthly attendance cycles through HRMS or Google Spreadsheet for capturing attendance and do follow up with SPOCs in completing the same.
• 17. Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs & managing end to end employee life cycle.
• 18. Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
• 19. Schedule or administer skill, intelligence, psychological medical tests and examination for current or prospective employees.
• 20. Conduct reference or background checks on job applicants.
• 21. Confer with management to develop or implement HR personnel policies or procedures.
• 22. Address employee relations issues & employee concerns.
• 23. Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms, personal files.
• 24. Conduct exit interviews and ensure that necessary employment termination paperwork is completed.
• 25. Operational HR tasks related to Attendance, Leave, Payroll, Compensation etc.
• Analyze employment-related data and prepare required reports as and when required on daily / monthly / yearly basis

Technical Skills Required: Learning management systems (LMS), Google Drive, LinkedIn, Skype, SAP, Google Meet, Zoom, Google Docs, Microsoft Outlook, Microsoft Office, Microsoft Excel, Microsoft Windows, Microsoft visual Basic, MS Visio, Hrmantra HRMS.

Tools Knowledge Required: Digital audio recorders, Office inkjet printers, LCD projectors, Video projectors, Laptop computers, Photocopying equipment, Computer scanners, Multi-line telephone systems, Web conferencing cameras

Knowledge Required:

Personnel and Human Resources: Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Training and Teaching Others - Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Coaching and Developing Others- Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

Developing and Building Teams- Encouraging and building mutual trust, respect, and cooperation among team members.

Guiding, Directing, and Motivating Subordinates - Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Working with Computers- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information

Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job

Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.

English & Gujarati Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Law and Compliances: Knowledge of employment laws, legal compliances, court procedures & government regulations.

Education and Training: Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

Psychology: Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders

Administrative: Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.

Who Can Apply?

This position is for Tailor made HR professional aiming to progress & succeed in core HR domains as their long term career plan. Candidates having FMCG and Dairy experience would get first priority and fresher can also apply.

(Maahi being a milk producer organization, this profile carries highest level of determination and commitment towards farmers in providing state of the art services, candidates merely looking for a job should avoid this position to apply)

Company Benefits:

• Family Medi-claim
• Term Life
• Travel Benefits
• Personal Accidental Insurance
• Paid Leaves
• Deferred Benefits like PF, Gratuity, and PLI etc.