Administration Manager

• Our client, A GERMAN MNC, is a leading global provider of highly developed specialty chemicals.
• On markets in over 100 countries, our innovative solutions leave their mark in terms of sustainability,
• technological advancement and customer care.
• For their Indian H.O. based at Mumbai , they are looking for a :
• Title: Administration Manager
• Location : Mumbai
• Reports To: Head HR / Sr. Manager HR
• Direct Reports: 2
• Department : Human Resources & Administration
• Position Purpose
• The Administration Manager is responsible for the overall management and delivery of workplace administration services across the organization,
• ensuring a safe, compliant, efficient, and employee-friendly work environment.
• The role manages travel operations, facility services, vendor management, workplace compliance, event management, employee support services,
• and administrative governance while maintaining cost efficiency and operational excellence.
• The Administration Manager will be responsible for 2 sites , one fully owned site in Mumbai and one rented site in Bangalore.
• S/he will work with an Admin Executive and a Site Assistant to manage both sites.
• Key Responsibilities

1. Travel & Employee Mobility Service Management

• Manage domestic and international business travel arrangements, including flights, accommodation, visas, transportation, and travel insurance.
• Administer corporate travel policies and ensure compliance.
• Manage travel vendors, negotiate rates, and monitor travel spending.
• Coordinate executive and visitor travel requirements.

1. Facility Management

• Manage day-to-day facility operations across office locations.
• Oversee housekeeping, security, reception, pantry, transportation, and workplace services ensuring cleanliness, hygiene, and security standards.
• Ensure adherence to service-level agreements and quality standards.
• Ensure office infrastructure, utilities, and common facilities are maintained effectively.
• Coordinate office moves, renovations, workspace planning, and facility upgrades.

1. Workplace Services Management

• Manage office seating and space planning.
• Coordinate office moves, reconfigurations, and workstation allocations.
• Maintain administration inventories including:
• Stationery

1. Site Compliance & Safety Management

• Ensure compliance with all applicable statutory, regulatory, and workplace requirements.
• Maintain licenses, permits, and compliance documentation.
• Coordinate audits, inspections, and corrective actions.

1. Vendor Services Administration & Management

Identify, onboard, manage, and evaluate service providers.

Administer AMC, contracts, renewals, service levels, and vendor performance reviews.

• Event Management
• Plan and coordinate employee engagement activities, business review meetings, town halls, symposia, and corporate events.
• Manage event logistics, venues, travel, hospitality, vendors, and budgets.
• Ensure successful execution of internal and external events.
• Required and Preferred Education (including Preferred Fields of Study):
• Bachelor's degree in business administration, Commerce, Management, Hotel Management, or equivalent.
• Professional certification in Facility Management or Administration will be an added advantage.

Required and Preferred Experience and Industry-Specific Experience:

• 8-12 years of experience in Administration, Facilities Management, Workplace Services, or Corporate Services.
• Minimum 3-5 years of experience leading administration and facility operations in a corporate environment.
• Experience managing multiple vendors, travel operations, compliance activities, and employee engagement events.