Manager Conference(Events, Partnerships & Sponsorships)

Designation: Manager – Conference (Events, Partnerships & Sponsorships)

Location: Ahmedabad

Experience Range: 5+ years

Salary: upto 15 LPA

About the Role

We are looking for an experienced Manager – Conferences to lead the planning and execution of large-scale conferences, industry events, and knowledge-sharing platforms. The role involves managing end-to-end conference operations, developing sponsorships and partnerships, coordinating with speakers and stakeholders, and ensuring successful event delivery within budget.

This is a strategic role for a professional who enjoys project management, stakeholder engagement, business development, and event execution.

Key Responsibilities

Conference Management

• Plan and execute annual conference and event portfolios.
• Develop event calendars, timelines, and implementation plans.
• Monitor project milestones and ensure timely delivery.
• Identify risks and implement corrective actions.
• Create and improve conference processes, SOPs, and workflows.

Event Planning & Execution

• Coordinate with internal teams, experts, and organizing committees.
• Manage registrations, venue arrangements, logistics, hospitality, and event operations.
• Ensure a seamless experience for speakers, delegates, and partners.
• Oversee exhibition areas, conference sessions, and on-site activities.

Sponsorship & Partnership Development

• Build and manage sponsorship pipelines.
• Identify and engage potential sponsors and industry partners.
• Maintain long-term relationships with sponsors and stakeholders.
• Coordinate sponsorship agreements, approvals, and deliverables.
• Develop and maintain databases of sponsors, partners, and vendors.

Speaker & Stakeholder Management

• Coordinate invitations and participation of industry leaders, experts, and speakers.
• Manage travel, accommodation, hospitality, and honorarium processes.
• Liaise with government bodies, professional associations, and institutional partners.
• Support collaboration opportunities to strengthen conference programs.

Financial Management

• Prepare event budgets and financial projections.
• Monitor revenues, sponsorship collections, and event expenses.
• Track profitability and budget adherence.
• Coordinate with finance teams for reporting and reconciliations.

Key Performance Indicators (KPIs)

• Successful delivery of conferences and events
• Sponsorship acquisition and partnership growth
• Delegate registrations and participant satisfaction
• Revenue achievement and budget management
• Quality of event execution
• Brand visibility and industry impact
• Development of scalable conference management systems

Required Skills

• Conference & Event Management
• Project Management
• Sponsorship Development
• Partnership Management
• Budgeting & Financial Planning
• Stakeholder Management
• Negotiation & Communication Skills
• Problem Solving & Execution Excellence

Preferred Experience

• Large-scale conferences, summits, exhibitions, or industry events
• Sponsorship and partnership management
• Academic, research, government, or professional institutions
• Working with event management agencies or Professional Conference Organizers (PCOs)

Company Profile:

Our client is a leading urban research and development organization that works across planning, infrastructure, heritage, environment, water & sanitation, geospatial analytics, and sustainable development. The foundation collaborates with government bodies, multilateral agencies, and institutions to deliver high-impact research, technical advisory, policy support, and on-ground implementation for cities and communities. With multiple specialized centers and a multidisciplinary team, the organization focuses on solving real-world urban challenges through data-driven insights, capacity building, and cross-sector collaboration—creating sustainable, inclusive, and well-governed urban environments.

Thanks & Regards,

Archie Jain

+91 7227046630