Executive Assistant To Managing Director

• Job Role: Executive Assistant to Principal Partner
• Company: Matrix Consulting
• Location: Jubilee Hills, Hyderabad
• Industry: Fintech/Banking Investments
• Work Schedule: Monday to Saturday (6 days a week)
• Employment Type: Full-time
• Work Type: Work from Office
• Timings: 10:00 AM 7:00 PM

About Matrix Consulting

Matrix Consulting is a professional financial consulting firm focused on delivering high-quality advisory services. We operate with a culture rooted in professionalism, confidentiality, and execution excellence, supporting leadership with structured and dependable operations.

Role Overview

• We are seeking an experienced Executive Assistant to provide high-level administrative and
• coordination support to the Principal Partner. This role is critical in enabling leadership effectiveness
• and requires a candidate with strong executive presence, exceptional communication skills, and sound
• judgment.

Key Responsibilities

Strategic & Leadership Support • Ensure strong alignment between leadership strategy and on ground execution across teams. • Sit in key internal and external meetings, extract insights, take minutes, and convert discussions into clear action plans. • Track decisions, deadlines, and ownership to ensure execution without repeated escalation. • Step into situations on behalf of leadership when required to unblock delays or resolve issues. • Identify risks in advance and prepare contingency and backup plans. Operational Excellence & Process Improvement • Continuously improve internal coordination mechanisms and workflows. • Standardize templates, SOPs, MIS formats, and internal processes. • Identify inefficiencies and implement scalable operational systems. • Ensure no critical email, message, or update is missed. • Step in proactively to resolve bottlenecks without unnecessary escalation. Administrative & Executive Support • Manage dynamic calendars, meetings, and last minute changes seamlessly. • Handle personal and professional appointments for leadership, including: o Banker and client appointments o Doctor visits o Family coordination when required • Draft professional emails, memos, internal notes, bank reverts, and official communications. • Prepare short client notes, LinkedIn recruitment posts, internal announcements, birthday wish posters, and event communication. Travel & Logistics Management • Coordinate domestic and international travel including: o Flights, hotels, itineraries o Visa documentation, cover letters, and file arrangements o Daily travel itineraries and internal transfers o Insurance, advance payments, and car arrangements • Maintain accurate travel records and documentation. • Finance, MIS & Compliance Support • Expense tracking, petty cash management (up to 1cr), and advance settlements. • Internal audit assistance including tracking bills, invoices, statements, and GST records. • MIS preparation, review, and follow ups. • Maintain organized records, files, and databases. • Assist in monitoring companywide employee to-do lists and task status. Vendor & Third Party Management • Identify, shortlist, negotiate, and coordinate with vendors. • Draft and manage agreements with third party vendors • Negotiate quotations and manage approvals. • Coordinate with IT department and third party vendors (e.g., PRS) for EPBX and system issues. • Oversee servicing and maintenance activities (e.g., RO water filter). • Coordinate office supplies and prepare monthly office requirement drafts for approval. Office & Facility Management • Ensure pantry cleanliness and office hygiene standards. • Monitor wastage of electricity, manpower, and consumables. • Coordinate internal audits related to office operations. • Organize office events and celebrations including: • Diwali gifts (clients and bankers) • Employee sweets and celebrations • Cakes and internal events Skills & Competencies • Exceptional organizational, multitasking, and prioritization skills. • High level of ownership, discretion, and confidentiality. • Strong written and verbal communication skills. • Ability to anticipate issues and act proactively. • Stakeholder management and vendor negotiation skills. • Strong follow-ups discipline with execution mind-set. • Comfortable working with senior leadership in high pressure environments. • Tech savvy with good command over MS Office, Google Workspace, and MIS tools. Preferred Qualifications • Prior experience supporting CXOs, Founders. • Exposure to operations, compliance, finance coordination, or chief-of-staff type roles. • Ability to manage both professional and personal coordination with maturity and diplomacy. Why Join Us • Health insurance • Opportunity to work directly with leadership and influence strategic execution. • High impact role with visibility across the organization. • Dynamic environment with exposure to operations, finance, compliance, and stakeholder management. Cultural Fit • Discretion-driven, dependable, and detail-oriented. • Wearing formal (shirt & trousers) to office is mandatory. • Comfortable working in a fast-paced, leadership-focused environment • Aligned with a professional, structured, and accountability-driven work culture Role: Administration - Other • Industry Type: Financial Services • Department: Administration & Facilities • Employment Type: Full Time, Permanent • Role Category: Administration