Walk-in || US HR Onboarding

Job Overview: (Night Shift)

We are looking for an enthusiastic, detail-oriented, and proactive HR professional to join our team as a US HR Onboarding. The ideal candidate should have good communication and interpersonal skills, along with a basic understanding of US employment documentation, onboarding procedures, and compliance requirements.

The role primarily involves managing end-to-end onboarding documentation, coordinating with candidates and vendors, maintaining employee records, and supporting audit and compliance-related activities.

Key Responsibilities

1. US HR Onboarding & Documentation

• Manage end-to-end onboarding documentation for US-based candidates and employees.
• Coordinate with candidates to collect, verify, and maintain necessary onboarding documents.
• Ensure timely completion of mandatory paperwork, including Form I-9, E-Verify, and other employment-related documents, as applicable.
• Follow up with candidates and vendors to ensure all required documentation is completed within the stipulated timelines.
• Assist with offer letters, employment agreements, work orders, and other onboarding-related paperwork.

2. Background Verification & Compliance

• Coordinate and initiate Background Checks (BGC/BGV) through third-party verification platforms.
• Track background verification status and coordinate with candidates and screening vendors for pending requirements.
• Ensure all onboarding activities adhere to applicable client-specific compliance requirements.
• Maintain accurate records of background verification reports and supporting documents.

3. Audit & Documentation Management

• Maintain and organize employee and candidate documentation for internal and client audits.
• Ensure all mandatory compliance documents are collected, updated, and uploaded to the respective portals.
• Support internal and external audit requirements by providing the necessary documentation.
• Identify documentation gaps and coordinate with relevant stakeholders for timely closure.

4. Candidate Engagement & Coordination

• Actively engage with candidates throughout the onboarding process.
• Maintain regular communication through emails and calls to ensure a smooth onboarding experience.
• Address candidate queries related to documentation, onboarding formalities, and compliance requirements.
• Coordinate with internal HR, recruitment, operations, and account management teams.

5. Operations & Reporting

• Maintain onboarding trackers, employee records, and documentation databases.
• Ensure timely updates on onboarding progress and pending activities.
• Prepare regular reports related to onboarding, BGC status, and compliance documentation.

Required Skills & Qualifications

• Bachelor's degree in HR, Business Administration, or a related field.
• 0 to 1 years of experience in US HR, US Staffing, or Onboarding.
• Basic knowledge of US employment documentation and onboarding procedures.
• Familiarity with documents such as I-9, E-Verify, and other US employment-related paperwork.
• Good verbal and written communication skills.
• Strong candidate engagement and follow-up skills.
• Good organizational skills with excellent attention to detail.
• Ability to manage multiple onboarding activities simultaneously.
• Proficiency in MS Excel, MS Word, Outlook, and other documentation tools.

Preferred Skills

• Prior experience working with US staffing or recruitment companies.
• Knowledge of Background Verification (BGC/BGV) processes.
• Familiarity with onboarding platforms, VMS portals, and applicant tracking systems (ATS).
• Understanding of client audit requirements and compliance documentation.

We are looking for someone who is:

• Proactive, approachable, and good at engaging with candidates.
• Comfortable handling extensive documentation and paperwork.
• Detail-oriented and responsible when managing confidential employee information.
• Good at follow-ups and coordinating with multiple stakeholders.
• Willing to work in a US-aligned shift.