Executive Assistant

MD Consultants
Department Icon Operations Maintenance & Support
Posted: 7 months ago
5-10 years
Bengaluru(Koramangala)
Operations Maintenance & Support
work from office
Full Time
Posted: 7 months ago
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Job Description

  • Family Office Executive Assistant
  • Location: Bengaluru
  • Department: Family Office
  • Reports To: Promoter and Family
  • Role Overview
  • We are looking for a dependable and detail-oriented Executive Assistant to support a reputed family office in Bengaluru. This role involves providing comprehensive administrative and secretarial assistance, ensuring smooth coordination between family members and key stakeholders.
  • The candidate will manage a blend of professional and personal responsibilities, requiring discretion, strong organizational skills, and excellent communication.
  • Key Responsibilities Communication & Coordination
  • • Serve as the primary link between the family and the family office team.
  • • Coordinate with internal staff, external advisors, vendors, and service providers.
  • • Handle a variety of official and personal assignments for family members. Calendar & Schedule Management
  • • Manage and organize the calendars of all family members, including appointments, meetings, and events.
  • • Prioritize tasks, resolve scheduling conflicts, and ensure timely reminders.
  • Travel & Event Support
  • • Organize travel arrangements including tickets, visas, accommodations, and itineraries. • Accompany family members on select trips when required to provide assistance.
  • • Support the planning and execution of both personal and corporate events. Documentation & Recordkeeping
  • • Maintain personal records such as PAN, Aadhaar, passport, vehicle papers, and insurance. •
  • Track expiry dates and renewals for licenses, insurance, FASTag, digital signature, etc.
  • • Maintain both digital and physical filing systems.
  • • Keep an updated list of key contacts and emergency numbers.
  • Meeting Assistance
  • • Attend confidential meetings when required and prepare accurate minutes or transcripts.
  • • Share meeting notes and follow up with relevant stakeholders on pending actions.
  • Administrative Support
  • • Draft reports, presentations, and briefing notes as required.
  • • Prepare speaking notes or background materials for meetings.
  • • Handle sensitive information with utmost professionalism and confidentiality.
  • Candidate Requirements
  • • Minimum 5 years of experience as an executive assistant, personal secretary, or in a similar role.
  • • Strong organizational and time-management skills.
  • • Excellent verbal and written communication abilities.
  • • High level of integrity, discretion, and confidentiality.
  • • Proficient in MS Office and digital calendar tools.
  • • Ability to multitask and work effectively in a fast-paced environment.

    • Skills

    EATravel ArrangementsLetter DraftingCalendaringTravel ManagementMOMCalendar ManagementDraftAdministrative Support

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