Purchase Manager

Vendor Management & Escalations

• Manage supplier relationships and negotiate pricing, margins, credit terms, MOQs, and delivery timelines.
• Monitor vendor performance on service levels, fill rate, lead time, and quality.
• Handle vendor escalations related to delays, shortages, quality issues, and billing mismatches.
• Develop alternate sourcing to reduce dependency and mitigate supply risks.
• Ensure vendor compliance with company policies and agreements.

• Plan purchase quantities based on demand forecasts and inventory norms.
• Create, release, and track purchase orders for timely replenishment.
• Coordinate with vendors, warehouse, and logistics for inbound planning and GRN closure.
• Ensure 3-way matching between PO, invoice, and received quantity.
• Control stock-outs, excess inventory, and slow-moving stock.

• Ensure accurate creation of products/SKUs.
• Maintain correctness of cost price, tax codes, UOM, pack size, and vendor mapping.
• Validate price updates, schemes, and catalogs before system updates
• Conduct periodic audits for data accuracy.

• Lead and supervise the purchase operations team.
• Allocate categories/vendors with clear ownership and KPIs.
• Train team on procurement systems and vendor handling.
• Define SOPs, Ensure adherence to the SOPs, internal controls, and audit requirements.
• Drive continuous improvement in procurement workflows.